Recruiting Scheduler

Job Title

Core Responsibilities

Interview Scheduling and Candidate Logistics

Coordinate interview scheduling across recruiters, hiring managers, and panel members

Manage calendar logistics for virtual and onsite interviews

Maintain standardized interview communication templates

Ensure timely candidate follow-up and clear interview instructions

Track interview status and escalate scheduling issues as needed

Contractor and Independent Worker Onboarding

Coordinate onboarding logistics for contractors and independent contractors

Ensure completion of required documentation and access requests

Partner with HR, IT, and managers to support start-date readiness

Track contract start and end dates for compliance awareness

Recruiting Operations and Reporting

Maintain accurate ATS data and status updates

Support basic recruiting metrics and reporting

Assist with process documentation and updates

Identify opportunities to streamline workflows

Work hours: Either 9:00 AM 2:00 PM or 10:00 AM 3:00 PM PST

Location: Local candidates are preferred. If converted to a direct hire, the role would move to hybrid (2 days onsite). Otherwise, the contract role would remain fully remote.

Skills: Strong organizational and coordination skills

Comfort managing multiple workflows with shifting priorities

Clear written and verbal communication

Familiarity with ATS and HR systems

Process-oriented mindset with attention to detail

Key Skills: Interview scheduling turnaround time, Candidate and Hiring Manager experience, Accuracy of ATS data, Onboarding readiness for contractors and new hires

Education: High school diploma/ GED AA or BA is a preferred

Skills: Required MS Teams, WORKDAYONBOARDING, INTERVIEW SCHEDULING, EXCELLENT INTERPERSONAL COMMUNICATION SKILLS

Additional: TALENT ACQUISITION OPERATIONS, TALENT ACQUISITION, TALENT ASSESSMENT

Languages: English (Speak, Read, Write)