City Clerk Analyst

City Clerk Analyst

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Boards and Commissions

• Coordinate with department staff to advertise for board and commission member vacancies and respond to public inquiries regarding the position and application process
• Assist department staff with on-boarding of appointed members to include the organization of training programs for staff and the appointed members
• Collaborate with department staff to develop and maintain current and accurate records of appointments, terms, bylaws, etc. and make information available to the public to ensure transparency
• Perform an accurate recording of the proceedings and preparation of minutes using proper legislative terminology, recording, indexing, and filing for the public record
• Facilitates community outreach and engagement efforts to promote City Boards and Commissions, educate the public on volunteer opportunities, and recruit qualified applicants for vacancies

Mayor and Council Support

• Review a variety of reports and documentation submitted for elections and lobbyist registration to ensure compliance with the City Code, City Charter, and all relevant state statutes
• Provides administrative and operational support during City Council meetings, as needed, to ensure meetings run smoothly and efficiently

Day-to-Day Operations

• Provide exceptional customer service when responding to inquiries and requests made by the public and city staff
• Serve as liaison between software providers and department staff; corresponding regularly with the providers and staff to stay well-informed of updates, test modules, and assist in resolving issues
• Train staff and members of the public in the use of online modules as needed
• Develop and assist in the implementation of processes and procedures that follow the statutory guidelines for conducting public meetings
• In a manner consistent with the Open Meetings Law; ensure agendas, minutes, and public notices are distributed and posted for all meetings, public hearings, and potential quorums
• Prepare, review, and process a variety of departmental documents and reports
• Develop and maintain filing and record keeping systems for a variety of correspondence and records; routes or answers correspondence not requiring the city clerk's attention
• Process accounts payable transactions that are on occasion complex in nature, and monitor budget expenditures
• Perform other related duties as assigned

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

• Bachelor's Degree in Public Administration, Business of related field

Experience:

• At least two (2) years progressively responsible public administration, public policy, legal, or paralegal experience in a medium to large sized municipality

Knowledge of:

• Basic parliamentary procedure, the Open Meetings Law, and the Colorado Open Records Act
• Local, state and federal regulations affecting open meetings
• Public records, disclosure regulations and legal terminology

Skills in:

• Operating a variety of standard office equipment
• Transcribing recorded information accurately and typing at 60 w.p.m. net
• Strong interpersonal skills
• The use of personal computers with related software applicationsincluding word processing and spreadsheet applications

Abilities to:

• Establish and maintain effective working relationships with senior management, employees, citizens, and elected officials
• Handle sensitive situations with tact and diplomacy
• Communicate effectively both orally and in writing
• Establish and fulfill goals and objectives

Licenses and Certifications Required:

• Notary Public Certification (or the ability to obtain within 6 months of hire)
• Certification as a Municipal Clerk and/or Master Municipal Clerk not required but preferred
• Colorado Driver's License with a good driving record

WORKING CONDITIONS

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
• Infrequently work remotely in an effective and professional environment while upholding the teleworking agreements, procedures and policies

Physical Demands:

• Light physical work requiring ability to lift 30 pounds
• Frequent carrying, walking, and standing
• Continuous hand/eye coordination to operate computer and office equipment
• Continuous clear vision to read and interpret reports and documents and other written information
• Frequent speech communication and hearing to maintain communication with co-workers, employees, and the public

Work Environment:

• Continuously works primarily in a clean, comfortable environment
• Infrequently works in off-site storage facility

Equipment Used:

• Continuously uses standard office equipment including a computer, multi-line telephone, fax machine, copier, shredder, and electronic imaging equipment
• This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment

The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.

The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.

Employment references will be conducted on finalists for City of Aurora vacancies.