Procurement Associate - Mechanical Equipment

Procurement Associate Mechanical Equipment

Location: Irving TX
Work Arrangement: Hybrid 3 days onsite / 2 days remote
Compensation: Base salary bonus

Overview

Our client is seeking a Procurement Associate Mechanical Equipment to support purchasing and equipment delivery for a large-scale data center construction program. This hands-on role manages purchase orders supplier coordination and delivery tracking for mechanical and plumbing equipment purchased through an Owner-Furnished Contractor-Installed (OFCI) model.

Reporting to the Director of Procurement Mechanical this individual will work closely with procurement category leads equipment suppliers engineering teams and EPC partners to keep purchasing activities aligned with construction milestones.

The ideal candidate brings direct mechanical equipment buying experience strong attention to detail and the ability to manage multiple suppliers and open purchase orders in a fast-moving project environment.

Key Responsibilities

• Issue and administer purchase orders for mechanical equipment including chillers cooling towers CRAH units fan wall systems pumps piping valves and variable frequency drives (VFDs) .
• Support sourcing activities by preparing requests for quotation comparing supplier bids and coordinating communications through contract award.
• Expedite long-lead equipment monitor production and shipping milestones and escalate delays that could affect construction schedules.
• Coordinate delivery logistics with EPC partners and site teams including freight delivery sequencing offloading laydown requirements and receiving documentation.
• Manage the purchase order lifecycle within the ERP system including changes milestone payments invoice discrepancies and closeout.
• Track vendor submittals drawing approvals and factory acceptance and witness testing schedules.
• Coordinate documentation and approvals among suppliers engineering and construction teams.
• Support resolution of equipment shortages shipping damage and warranty claims with suppliers and freight carriers.
• Maintain accurate supplier records pricing history lead times and purchasing status reports.
• Contribute to supplier performance tracking and scorecards.

Required Qualifications

• 46 years of direct procurement experience purchasing capital equipment engineered systems or construction materials.
• Hands-on buying experience with mechanical equipment such as chillers cooling towers air-handling units pumps or HVAC packages.
• Working knowledge of the procure-to-pay process and ERP-based purchasing.
• Experience managing long-lead equipment supplier follow-up and delivery risks.
• Understanding of commercial purchasing terms including Incoterms freight terms payment milestones and warranties .
• Strong Excel skills and the ability to maintain accurate records across a large portfolio of open purchase orders.
• Strong organizational communication and supplier coordination skills.
• Bachelors degree in supply chain management engineering construction management business or equivalent experience.

Preferred Qualifications

• Procurement experience supporting data centers mission-critical facilities semiconductor facilities or heavy industrial construction .
• Familiarity with OFCI and Contractor-Furnished Contractor-Installed (CFCI) delivery models.
• Experience coordinating with EPC contractors or general contractors.
• Exposure to factory acceptance testing and factory witness testing.
• Ability to interpret mechanical equipment schedules specifications and submittals.
• Experience with Microsoft Dynamics 365 Coupa or comparable purchasing systems .
• Relevant certifications including APICS/ASCM CPIM or CSCP or ISM CPSM .