Accounts Payable Specialist

Summary: Responsible for processing vendor invoices, maintaining accurate accounts payable records, and supporting timely vendor payments while ensuring compliance with company policies.

Key Responsibilities:

• Receive, review, and code vendor invoices and expense reports.
• Enter invoices into the accounting system and match to purchase orders and receiving documents.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process payments (checks, ACH, wire) and maintain payment schedules.
• Monitor accounts payable aging and follow up on outstanding items.
• Assist with month-end close: accruals, account reconciliations, and reporting.
• Maintain organized AP files and supporting documentation.
• Support audits by providing required AP records and explanations.
• Communicate professionally with vendors and internal departments to resolve issues.

Qualifications:

• High school diploma or equivalent; associate’s degree in accounting or related field preferred.
• 1–3 years of accounts payable or general accounting experience.
• Proficiency with accounting software and MS Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Good communication and problem-solving abilities.
• Ability to prioritize tasks and meet deadlines.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.