Junior Administrator (Part Time)

Job Description

Job Description

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services.  We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This entry level part time position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment.  This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

• Communicate with internal team to determine project requirements and objectives
• Assist with facilitating meetings
• Support monthly credit card reconciliation processes by reviewing transactions, monitoring balances, following up on missing documentation, and resolving discrepancies
• Request project status and updates from stakeholders and the accounting team to ensure deadlines are met
• Report project status, updates, concerns and solutions to accounting team and management
• Assist with prioritizing tasks for the business management team; effectively communicate updates to appropriate parties, and solicit assistance where needed
• Maintain up to date records of critical client information (identification, safe list, logins, etc.) 
• Maintain professional communication with vendors and Trusted Advisors
• Follow and maintain all communication on team phone as defined by company policy
• Assist with email management and tasks for internal team
• Assist with accounts payable processing and requesting required back up to facilitate payment processing
• Assist with tracking and updating checklists and calendars and notify team of necessary action items
• Scan, file, and complete other basic administration to support staff and managers
• Complete ad-hoc projects, tasks, and assignments as directed by leadership

Specific Job Knowledge, skills, and Abilities  

• Strong written and verbal communication skills with the ability to interact across the organization.
• Extremely detail-oriented to create accurate and timely reports.
• Strong work ethic with a positive attitude and a fit with the company’s culture and values.

Qualifications

• Bachelor’s degree or current enrollment in Business, Music, or relevant industry program
• Experience using Excel highly preferred
• Previous accounts payable or credit card reconciliation experience, preferred
• Extremely detail-oriented to accomplish multiple administrative projects successfully
• Strong work ethic with a positive attitude and a fit with the company’s culture and values
• Ability to work 4 hours per day or up to 20 hours per week
• Ability to reliably commute and report to the Tri Star office

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT:   We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors.