PW Automotive Parts Clerk - 2nd Shift

Warehouse Operations Assistant

Assists with warehouse operations. Maintains stock levels, receives materials in the warehouse, issues materials to appropriate departments, and maintains appropriate records.

This is responsible, specialized manual and clerical work involving the receipt, storage, and issuance of automotive and other related parts and materials at a large municipal garage, and the preparation and maintenance of associated records. Applicants must have a clear understanding of basic automotive, heavy duty, and heavy equipment parts. Employees in this position are expected to be able to perform all work tasks and comply with any work schedules, attendance, or duty requirements which may be established by the City's Public Works Department. Work is performed with considerable independence under general supervision.

The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Orders, receives and unloads warehouse inventory supplies, parts for city-owned vehicles, and non-stock items for work crews.
• Issues warehouse inventory stock items and consignment items kept in warehouse.
• Delivers parts and supplies to garage personnel and other city departments.
• Researches parts and prices from non-city entities.
• Maintains logs of all ordered items; creates purchase requisitions; and records daily issues and direct charge items. Maintains record of consignment items. Maintains credit card records and verifies transactions. Maintains warehouse stock lists and updates as needed.
• Enters data on daily issue sheets and into city computer software. Performs daily cycle counts and year-end inventory counts.
• Receives e-recycle goods from the general public.
• Picks up and delivers vehicles and equipment to repair facilities.
• Maintains cleanliness of warehouse and surroundings.
• Assists with inventory control by maintaining issue discrepancy list; assisting account clerk with discrepancies; recording received goods on "receives sheet" and assisting account clerk with discrepancies.
• Interact with mechanics at a high technical level
• Provides emergency response during severe weather (snow, floods, and storms).

Additional duties:

• Performs research of special projects and reports as assigned; assists with various clerical duties as needed.
• Performs additional duties as assigned.

Education and Experience: High School diploma or GED, and one to two years of experience. An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Certifications/Licenses:

• Valid Driver's License with acceptable driving record according to City criteria
• Forklift certification

Job Knowledge: Considerable knowledge of automotive and truck type equipment as well as component parts. Some knowledge of City automotive type equipment and ability to acquire knowledge of the parts, materials, and supplies stocked and their use. Some knowledge of warehousing or storeroom methods, safety precautions and procedures used in the receipt, storage, handling, inventory control and catalog procedures of automotive type parts.

Basic familiarity with the work to know common principles and terminology and to understand and solve simple problems.

Reading: Intermediate: Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias.

Writing: Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math: Intermediate: Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement.

Communication Skills: Decisions regarding interpretation of existing policies may be made. Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Independence and Decision-Making: Normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Technical Skills: Requires the use of standard technical skills appropriate to the work environment of the organization.

Fiscal Responsibilities: Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.

Supervisory Responsibilities: No responsibility for direction or supervision of others.

Physical Demands:

• Work requires medium physical effort, exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.
• Adequate vision, hearing and talking to drive, use computer, and communicate effectively with others.
• Frequent standing, sitting, walking, carrying, reaching, handling, fine dexterity, kneeling, crouching, and bending.
• Occasional lifting, pushing/pulling, twisting and balancing.
• Rarely needs to climb.

Non-Physical Demands:

• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and predictable attendance is expected.
• May occasionally experience time pressure, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, or a noisy/distracting environment.
• Rarely experiences irregular work schedule/overtime.

Machines, Tools, Equipment, Software and Hardware: Typically requires use of standard office equipment, computer and related software and hardware, banding, stripping supplies, pallets, hammers and other small tools, etc.; and any other equipment appropriate or required.

Work Environment: Work is performed primarily in warehouse, where there is daily exposure to noise and vibration. There is occasional exposure to mechanical and chemical hazards. There is seasonal exposure to respiratory hazards, extreme temperature, and wetness/humidity. There is rare exposure to explosives, communicable diseases, and physical danger or abuse. The employee is expected to use appropriate protective equipment for the assigned task (hard hat, safety vest, steel-toe shoes, etc.); and any other equipment as apparent or assigned.