Event Coordinator

Develop and execute an event business development strategy to achieve annual revenue, wine sales, profitability, and estate utilization goals Prospect, solicit, and secure new business across corporate events, incentive travel, executive retreats, private celebrations, luxury hospitality experiences, virtual tastings, and incremental sales programs Build and maintain referral relationships with DMCs, winery associations, tour operators, hotel concierge teams, corporate planners, event agencies, community partners, vendors, and suppliers Manage a qualified sales pipeline, including lead generation, prospecting activity, referral productivity, conversion metrics, and forecast reporting Represent the winery at offsite marketing, community engagement, and networking events Plan and execute winery events, including setup, breakdown, service standards, staff direction, responsible service, and client communication Coordinate caterers and vendors and coordinate staffing for each event Process deposits, create event planning folders, and manage communications with clients, attendees, and internal departments Conduct venue site visits and address client needs and questions Act as lead during events and onsite supervisor in the absence of Management Conduct post-event analysis, monthly reporting, and client follow-up communications Ensure public safety through responsible alcohol service, health and safety compliance, parking and traffic direction, and proper closing procedures Provide tasting room coverage, concierge support, guest experiences, wine club membership retention, glassware care, and other hospitality duties Train on-call servers and model service and safety standards Monitor inventory and ordering for event wares, rentals, and supplies Maintain onsite event equipment and supplies Secure winery buildings, grounds, and gates after guest and vendor departure Assist with other projects and uphold Crimson Wine Group policies and procedures Requirements 2+ years’ experience in special events, hospitality, sales, or a related guest-facing role Demonstrated ability to prospect, build relationships, and support revenue goals Ability to work independently while managing multiple priorities, deadlines, and follow-through Strong customer service, interpersonal, and communication skills across in-person, phone, and email interactions Ability to handle guest concerns professionally and identify effective resolutions Flexible and adaptable; able to remain calm under pressure in a fast-paced environment Ability to represent and sell a luxury brand with professionalism and confidence Knowledge of wine and wine tasting practices Strong attention to detail and commitment to excellence; luxury brand experience a plus Working knowledge of CRM, POS, and ERP systems; proficiency in Microsoft Excel, Teams, and Outlook Ability to learn new systems quickly Must work a flexible schedule as needed, including evenings, weekends, and holidays RBS and Food Handler Certification within 30 days of employment Must be 21 years of age Must have a valid Driver’s License Ability to lift, push, and carry up to 50 lbs. Ability to stand for extended periods and walk across concrete, stone, vineyard terrain, decomposed granite, uneven surfaces, and lawn areas Ability to work in varied environments with fluctuating temperatures, including outdoor spaces, indoor hospitality areas, caves, production facilities, and vineyards Ability to bend, reach, and safely set up or remove event equipment Core Competencies Demonstrates expertise in event business development, relationship building, and luxury brand representation while ensuring exceptional customer service and operational excellence in hospitality settings. Highest-signal resume keywords Event Business Development Relationship Building Customer Service Wine Knowledge CRM Systems Proficiency ATS Optimization Keywords Hard Skills Event Planning Lead Generation Sales Pipeline Management Post-Event Analysis Inventory Management Soft Skills Interpersonal Communication Problem Solving Adaptability Attention to Detail Professionalism Certifications & Qualifications RBS Certification Food Handler Certification Valid Driver's License Industry Keywords Luxury Hospitality Corporate Events Incentive Travel Private Celebrations Wine Tasting Practices Tools & Technologies CRM Systems POS Systems ERP Systems Microsoft Excel Microsoft Teams Microsoft Outlook #J-18808-Ljbffr