Accounts Payable Specialist for a leading distributor and fast growing food production company

Accounts Payable Specialist

Job Summary:

We are seeking a detail-oriented and collaborative Accounts Payable Specialist to join our Head Office Accounting team. This is a critical role requiring immediate proficiency in Microsoft Dynamics (D365) to manage our day-to-day fiscal operations

Job Duties:

• Review, code, and process high-volume vendor invoices (600 to 700 per month) with high accuracy and efficiency within D365.

• Serve as the D365 central point of coordination for nationwide customer payment information and distribution.

• Accurately input invoice data (e.g. vendor information, amounts, GL coding, receiving information, and payment terms) into the system.

• Verify invoices against receiving documents.

• Ensure all invoices are processed and scheduled for payment in accordance with due dates.

• Prioritize invoices according to cash discount potentials and payment terms.

• Review and reverse accruals in subsequent periods upon receipt of invoices. .

• Maintain organized and audit-ready documentation for all transactions.

• Support continuous improvement initiatives in AP processes and systems.

• Ensure all expenses comply with company policies and maintain proper documentation for audit purposes.

• Retrieve POD documentation from 3PL provider portals.

   

   

• Complete special projects as assigned.

• Perform other related duties.

Requirements:

• Extensive experience in D365 or an equivalent enterprise ERP system is mandatory.

• Intermediate Excel skills, specifically Pivot Tables and VLOOKUPs.

• A solid understanding of the full AP cycle and accrual accounting entries.

• Proven ability to meet tight month-end deadlines while managing high-volume transactions.

   

• Experience with Power BI for advanced data reporting and analysis preferred.

• A proactive problem-solver with a focus on continuous improvement and automation.

• Critical and analytical thinking skills required.

• Strong attention to detail.

• Dependable work ethic.

• Team-oriented with the ability to collaborate across departments.