Temporary Recruiting Operations Manager, Career Success (UTemps)

Job Posting Title: Temporary Recruiting Operations Manager, Career Success (UTemps) Hiring Department: UTemp Pool Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Until May 14, 2027 Location: UT MAIN CAMPUS Purpose The Recruiting Operations Manager keeps employer engagement running reliably at UT Austin. This role is responsible for day‑to‑day coordination, logistics, and platform operations, enabling the Employer Success team and college partners to focus on building employer relationships that matter. The right person is highly organized, follows through consistently, and takes pride in a well‑run operation. They work from direction set by the Employer Success team, receiving intake, coordinating the appropriate resources, and ensuring projects and events are completed on time and to proper standards. This role reports to the Director of Recruiting Operations and works closely with the Employer Success team. It sits at the intersection of event coordination, platform operations, and team communications. Responsibilities Employer Event Coordination – Coordinate logistics for employer‑facing events including multi‑college info sessions, recruiting visits, industry convenings, and on‑campus activations working from intake provided by the Employer Success team and college partners; manage space reservations across UT systems including Mazevo and other UT platforms; coordinate collateral, signage, AV, catering, and staffing needs; serve as the operational point of contact for employer logistics questions and on‑site needs during events; maintain event checklists and standard procedures; communicate logistics details; track event outcomes and compile post‑event data for reporting. Platform Operations and Moderation Support – Review and moderate employer‑submitted events, job postings, and contacts in View email address on click.appcast.io in alignment with UT policies and standards; route requests to appropriate Career Service Offices when college designation applies; support on‑campus interview (OCI) coordination; maintain data accuracy within the platform; serve as an operational resource for employer and campus partner questions about the platform and recruiting processes. Team Communications and Coordination Support – Manage and maintain internal communications channels including employer‑facing Teams channels and shared coordination spaces; support the coordination of cross‑campus employer engagement efforts; maintain accurate records and contribute to weekly, monthly, and annual operational reporting; support onboarding of new team members by maintaining current process documentation and checklists; support testing and adoption of automated workflows and tools. Required Qualifications Bachelor's degree in business administration, communications, hospitality/event management, or a related field. Strong organizational skills with the ability to manage high‑volume scheduling, logistics, and multiple concurrent deadlines. Excellent attention to detail and consistent follow‑through on established processes and procedures. Professional communication skills with the ability to interact confidently with employers, staff, and students across multiple channels. Customer‑service orientation with a proactive, problem‑solving approach to resolving logistical issues. Ability to maintain accurate records and compile data for reporting purposes. Ability to work independently, prioritize effectively in a fast‑paced environment, and adapt to shifting demands. Proficiency with Microsoft Office, including Excel, and virtual communication platforms. Preferred Qualifications Experience in recruiting coordination, career services, event planning, or administrative support. Familiarity with scheduling, space reservation, or customer relationship management (CRM) platforms (e.g., 12twenty, Mazevo, or similar tools). Understanding of on‑campus interviewing (OCI) processes or university‑employer engagement. Experience coordinating across multiple stakeholders or routing requests in a multi‑team environment. Experience triaging requests or managing workflows in a high‑volume or ticketing‑based setting. Hourly Rate $27 Working Conditions Business casual attire Standard office environment Work Shift 35 hours per week, M‑F (flexible hours depending on recruiting season). Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E‑Verify is 854197. For more information about E‑Verify, please see the following: E‑Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services. #J-18808-Ljbffr Phase2 Technology