Course Scheduling Coordinator

:

Department

HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)

Department Information

The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Job Summary

Department Specific Responsibilities

• Serves a key role in 2 main areas, both of which require data collection and analysis.
• Oversees the scheduling of all classes in the Hamilton Lugar School of Global and International Studies. This is both a strategic and technical function.
• Collects, shares and explains to all relevant shareholders the pertinent data regarding enrolment patterns and growth.

General Responsibilities

• Responsible for administrative support of departmental course scheduling, including coordinating the schedule of classes, answering course inquiries, providing enrollment data, and maintaining course descriptions.
• Performs data entry in order to build, edit, and maintain the schedule of classes for 1 or more semesters.
• Monitors student registration and reports issues and potential budget impacts to supervisor. Based on supervisor's instruction, may open additional sections of courses and/or delete sections depending on enrollment demand.
• Serves as a liaison with Registrar staff, as well as other departments for coordination of combined or cross-listed courses.
• Reviews and approves/denies late drop and add requests from students; communicates decisions and related information, such as late fees.
• Runs regular reports of enrollment data and communicates with supervisor.
• May assist with classroom reservations and/or collaborate with Classroom Planning staff for any room assignment issues.
• May provide guidance to other Course Scheduling staff.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years in related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Educational Resources & Tech

Job Family: Classroom Planning

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

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Contact Us

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