Receptionist Front Desk Part-Time

Job Description

Job Description

Position Summary

Local home-school co-op is seeking a friendly, organized, dependable, and professional Front Desk Receptionist to serve as the first point of contact for students, parents, staff, and visitors.

The receptionist plays an important role in creating a welcoming, organized, and productive learning environment. This position is responsible for managing front desk operations, assisting with administrative tasks, communicating with families, and providing general support to the daily operations of our homeschool STEM co-op.

The ideal candidate is personable, detail-oriented, comfortable using technology, able to multitask, and enjoys working in an educational environment with middle and high school students.

Key Responsibilities

Front Desk & Reception

• Greet students, parents, staff, and visitors in a friendly and professional manner.
• Serve as the primary point of contact for incoming phone calls, emails, and general inquiries.
• Monitor the front entrance and assist visitors with check-in procedures.
• Maintain a welcoming, clean, and organized reception area.
• Direct questions and concerns to the appropriate staff member.
• Monitor student arrivals and departures and assist with attendance procedures.

Administrative Support

• Assist with general office administration, copying, and document preparation.
• Maintain student records, contact information, and administrative files.
• Assist with enrollment paperwork, registration documents, and parent communications.
• Help manage office supplies and notify management when inventory needs replenishment.
• Assist with scheduling, calendars, announcements, and general office coordination.
• Maintain confidentiality when handling student, family, and business information.

Parent & Student Communication

• Respond to routine parent questions regarding schedules, classes, policies, and general campus procedures.
• Relay messages between parents, students, teachers, and administration.
• Assist parents with locating forms, accessing communication platforms, and completing administrative requirements.
• Communicate professionally and courteously, including when addressing concerns or directing questions to management.
• Provide general assistance to students as needed.

Campus Support

• Assist teachers with routine administrative needs.
• Help monitor common areas and maintain an orderly campus environment.
• Assist with coordinating student activities, special events, and campus announcements.
• Help ensure that students follow campus check-in, check-out, and general safety procedures.
• Identify and promptly report facility, maintenance, or student-related concerns to management.

Qualifications & Skills

• Previous receptionist, administrative assistant, or customer service experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Comfortable using computers, email, Microsoft Office, Google Workspace, and online platforms.
• Ability to learn and navigate student management and communication systems.
• Professional, approachable, and comfortable interacting with students, parents, and staff.
• Ability to multitask, prioritize responsibilities, and work independently.
• Dependable, punctual, and able to maintain a professional demeanor.
• Ability to exercise good judgment and maintain confidentiality.

Personal Characteristics

The successful candidate will:

• Enjoy working in a small, collaborative educational environment.
• Be proactive and willing to take initiative rather than waiting to be directed on every task.
• Have a positive, helpful attitude and a willingness to pitch in wherever needed.
• Be comfortable interacting with middle and high school students.
• Be flexible and adaptable when daily priorities change.
• Demonstrate professionalism, discretion, and sound judgment.
• Take ownership of assigned responsibilities and follow through on tasks.

Physical & Work Environment Requirements

• Ability to sit, stand, and walk throughout the school day.
• Ability to occasionally lift and carry office supplies or materials weighing up to 20 pounds.
• Ability to work in a school environment with students, staff, and visitors present throughout the day.

Compensation & Employment Details

• Part-time position, Tuesday through Thursday.
• Regular schedule of 8:30 a.m. to 3:30 p.m.
• Compensation commensurate with experience and qualifications.
• Position reports directly to administration.