Academic Admin Coordinator

45007BR

Extended Job Title:

Academic Admin Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Requisition ID:

45007BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Provide routine administrative support for multiple WLHSDM clinical and biomedical faculty by acquiring materials pertinent to lectures such as but to limited to providing copies, creating forms and documents, building presentations, and uploading and navigating information onto curriculum software (i.e. PowerPoint, Kahootz, Kaltura, PollV, etc.).

• Provide excellent customer service as the point of contact for the faculty ring or front desk when answering telephone, directing inquiries, and greeting all guests in the restricted area.

• Perform technical program assistance to include but not limited to conference information for processing, troubleshooting PC challenges, provide software training, and submitting work orders as needed.

• Determine the type of AV support required for all events, meetings and educational activities, providing support by reserving meeting rooms, submitting facilities and AV equipment work orders and manage the catering for mission related committee meetings/events.

• Oversee upkeep of the faculty community area and copy center, and maintain adequate stock levels of office supplies to ensure productive office environment for faculty.

• Serve as a shopper on TechBuy for office supplies and communicate the need for equipment tags and verification with the Property Management Inventory System.

• Serve as delegate on travel system to assist faculty with travel by collect travel materials, approvals, reconcile reimbursements, etc.

• Adhere to Unit Safety Officer duties for the faculty as assigned while working closely with the Department of Safety Services.

• Provide administrative support for the Office of Academic Affairs for the WLHSDM such as assist in the assembly of materials needed, participate in proctoring as a regular member; and comply with all applicable policies and procedures and institutional and departmental guidelines.

• Supports administrative functions and operations for the Office of the Dean as assigned. Must be able to accomplish tasks in a timely manner as requested by direct supervisor. Demonstrate flexibility and team orientation by efficiently and effectively performing other tasks or duties as may be assigned.

• Remains current with all licensures, certifications and mandatory compliances and trainings required of this position.

• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Perform other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

• Proficient in MS Access, Word, Excel, Power Point, Outlook.

• Willing to learn more job specific programs.

• Excellent written and oral communications skills.

• Excellent typing and note-taking skills.

Campus:

HSC - El Paso

Department:

Woody L. Hunt SDM Admin ELP

Required Attachments:

Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Information and Records Clerks

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

• Bachelor’s degree in a related field plus one (1) year related experience; OR

• Combination of related education and/or experience to equal five (5) years.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at .