Solicitation Specialist

The position responsibility consist of receipt and processing of requisitions, assessment of need, development and review of specifications, development and review of scopes of work, identification and selection of procurement methods, the issuance of purchase orders against existing cooperative or company group
purchasing contracts, the verification of the inspection of merchandise or receipt of services by the company, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents both formal and informal, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents for all contract award amounts.

Essential Functions
Prepares and sends RFQs, informal bids and formal bids to appropriate vendors for price and availability making sure all pertinent information is noted on the Bid packet, including: specifications, detailed descriptions, and delivery time required.
Obtains and analyzes a variety of products and service information including specifications, price structures, payment terms, availability, contractual arrangements, service requirements, warranty coverage and so forth.
Determines most favorable quotations based upon analyses of the above criteria and Procurement Center operations.
Reviews and negotiates the pricing and delivery with vendors to meet required deadlines and budget pricing for the contracted job.
Maintains accurate vendor and department files including uploading, scanning, and filing as required.
Maintains extensive knowledge of accounting and requisition systems to be able to locate all request information & reports.
Gains knowledge and understanding of FARs, GPO and Coop system procurement and applicable regulations.
Maintains understanding of overall procedures and policies for purchasing functions and how it relates to all departments.
Obtains and uploads competitive quotes from vendors; and uploads all accompanying documents to the electronic file system.
Gains knowledge about the products being purchased and the different vendor sources to become well?informed about product questions.
Essential Functions
Completes purchase order revisions and change orders as changes are made and distributes to respective departments.
Performs other duties as assigned

Education
Associate's Degree Public Procurement, Supply Chain Management, Business Administration, or related field Required or
High School Diploma with 4 years of public/private solicitation experience Required
Bachelor's Degree Public Procurement, Supply Chain Management, Business Administration, or related field Preferred

Work Experience
1 year Public/private solicitation experience Required
4 years public/private solicitation experience Preferred