Office Technician - Return to Work

Job Description and Duties

The Limited Term/Full Time Office Technician (Typing) will be directed by the Supervisor I in the Human Resources/Return to Work Office at the Department of State Hospitals – Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:

• Assist with monitoring and tracking pre-employment medical examinations and pre-employment substance abuse testing for applicants.
• Ensure contracted medical provider has all required forms and examination material required for each applicant.
• Provide detailed written instructions for applicants on pre employment process, including specialized instructions for out-of-area examinations.
• Review components of the completed pre-employment medical examinations to ensure all documents are complete and submitted by medical provider.
• Implement the return to work program for non-industrial injuries and illnesses.
• Coordinate placement of limited duty employees, including canvassing for alternate assignment availability.
• Process all non-industrial return to work clearances.
• Assist with the Workers’ Compensation claim intake process.
• Provide information to applicants and employees for annual health reviews, return to work clearances, vaccinations, pre-employment medical examination process, new employee sign-ups, and other Return to Work functions.
• Pull and prepare Employee Health Files for annual health reviews and vaccinations.
• Audit Employee Health Files based on policy requirements and departmental needs.

Eligibility: To be considered for this career opportunity, applicants must have eligibility by way of one of the following: reachable on a certification list, have transfer eligibility, or have reinstatement eligibility.

It is your responsibility to ensure that you meet the minimum qualifications specified in the examination bulletin/classification specifications.

If you do not have eligibility, you must take the exam. The examination is a separate process from applying for this vacancy.

Click here to take the Office Technician (Typing) Eligibility Examination

Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the .

Working Conditions

• This position is limited term (12 months); it may be extended or canceled at any time.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

This position requires candidates to submit a valid typing certificate with a minimum speed of 40 NET Words Per Minute (WPM) that meets CALHR Requirements . Typing tests for certification must be 5 minutes in length and proctored either virtually or in person. 

• Candidates that need a proctored typing test may reach out to the DSH-Atascadero Employment Office at View phone number on us.fitly.work to schedule one at our facility.

Candidates that are current State employees in a typing classification do not need to submit a typing certificate.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong verbal and written communication skills
• Strong analytical and problem-solving skills
• Demonstrated attention to detail and organizational skills
• Experience handling sensitive/confidential information
• Human Resources experience

Benefits

There are many benefits to joining our team! The State of California offers a generous benefits package, including but not limited to:

• Medical Benefits (health, dental, and vision)
• Work life balance (some positions qualify for flexible work hours and schedules, and a minimum of 10 days of paid leave annually – specific accrual rates can be found here )
• Paid Holidays and leave (family medical leave, military leave, etc.)
• Defined benefit retirement program with CalPERS
• Savings Plus Program (401(k), 457)
• School loan forgiveness under federal Public Service Loan Forgiveness
• Commute Program
• Employee Wellness Program (discounts to health clubs)
• Employee Assistance Program
• Medical/Dependent Care Reimbursement Accounts
• ScholarShare (college savings account)
• On-the-job training and professional development
• Most positions qualify for annual raises until you reach the maximum salary for that position, subject to meeting performance standards

Additional benefit information can be found on the CalHR website and the CalPERS website.

These webpages are intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base, and length of appointment.

Additional Information

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

• Applications postmarked on the final filing date will be accepted.
• Scanned, copied, or faxed applications will not be accepted.
• Applications will be screened and only the most competitive will be offered an interview.
• Any limited-term appointments may transition in to a permanent appointment.
• Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
• This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -
  • Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), must submit a copy of their unofficial college transcripts showing how many units completed with their application (STD. 678). Higher degrees cannot be accepted as proof of a lower degree.
    • Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.
    • Foreign transcripts must include verification for US equivalency from an independent company.
    • Please ensure that the birthdate and social security number are redacted from the transcripts.

  
  If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
  

• Other -
  • Candidates must submit a valid typing certificate with a minimum speed of 40 NET Words Per Minute (WPM) that meets CALHR Requirements . Typing tests for certification must be 5 minutes in length and proctored either virtually or in person. 

  
  Candidates that are current State employees in a typing classification do not need to submit a typing certificate and may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
  

• Other -
  • If using State Civil Service Out of Class (OOC) experience to meet minimum qualifications, candidates must provide a copy of the approved OOC Completion Memorandum certifying their OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.

  
  If you are not basing your eligibility on OOC experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).