Office Manager for a Restoration Company

Job Description

Job Description

Benefits:

• 401(k)
• Competitive salary
• Free uniforms
• Paid time off

Job highlights

Qualifications

• Must have 5+ years of experience in office management
• Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry
• 5+ year(s) of office management, accounting, HR, or customer service management experience within the service or restoration industry
• Excellent organizational and multitasking abilities, specifically within the context of restoration projects
• Experience in building a strong team with tangible leadership skills
• Strong attention to detail and problem-solving skills related to restoration operations
• Demonstrated ability to work in a fast-paced, team-oriented office environment
• Outstanding communication and interpersonal skills, with a deep understanding of client and project coordination within restoration
• Proficient in Microsoft Office Suite and other office management software commonly used in the restoration industry and QuickBooks®
• Ability to work independently and collaboratively in a team environment, with an understanding of the dynamic nature of restoration projects
• High level of integrity and confidentiality, recognizing the sensitivity of restoration work
• Ability to successfully complete a background check and pass drug testing
• Vary between 7 a.m. and 7 p.m., as business demands
• Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary
• QuickBooks: 2 years (Required)
• Accounts Payable: 2 years (Required)
• Accounts Receivable: 2 years (Required)
• Human Resources: 2 years (Required)
• Microsoft Office: 2 years (Required)
• Office management: 5 years (Required)
• Driver's License (Required)

Benefits

• NO Health Benefits
• Dental and Vision plans available at employee's cost
• 401k plan, Holidays, PTO are also benefits they offer
• Pay: $45,000.00 - $55,000.00 per year

Responsibilities

• As the Office Manager, you will be responsible for hiring, managing, training, assisting and motivating the office team
• You will participate in daily office functions, oversee some aspects of accounting, most administrative activities, and always ensure customer satisfaction
• Oversee day-to-day office operations, ensuring efficiency and productivity
• Participate in day to day activities each day to ensure each team member stays on track
• Manage administrative tasks, including billing, accounts receivables, scheduling, correspondence, and record keeping
• Coordinate and maintain office supplies, equipment, and inventory
• Support other management in implementing policies and procedures tailored to the restoration industry
• Leverage your knowledge of restoration processes to assist with project coordination and client communication
• Provide support to team members with heavier work loads, ensuring their success and maintaining project timelines
• Familiarity with Xactimate software to assist with estimating and invoicing processes is beneficial
• Assist with HR functions, such as employee onboarding, timekeeping, and performance evaluations, specifically within the restoration context
• Collaborate with other departments to facilitate communication and streamline processes related to restoration projects
• Prepare and analyze reports, presentations, and data specific to the restoration industry
• Ensure compliance with relevant regulations and industry best practices
• Foster a positive and inclusive office culture, understanding the unique challenges and nuances of the restoration industry
• 40 hours/week, flexible to work overtime when required
• This is a role in a fast-paced office environment

Job description
Paragon Restoration looking for an Experienced Office Manager! Must have 3+ years of experience in office management. Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry.

Full Time Temp-to-Hire!

NO Health Benefits