Senior Administrative Assistant - Human Resources

The Port of Seattle is unable to sponsor employment visas at this time.

Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.

As a Senior Administrative Assistant, you will perform complex administrative support functions for the Human Resources department.

• You will serve as a point of contact for incoming communications and define administrative processes and systems for the department.
• You will provide complex calendar management by scheduling meetings for division, department, program, or staff including external agencies, officials, or stakeholders.
• You will support planning and execution of high-profile Port-wide events by leading planning meetings, communicating with external vendors and internal stakeholders, and coordinating day-of logistics and post-event follow-up.
• You will provide complex contracting support by preparing draft documents, ensuring conformance with current Central Procurement Office (CPO) policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status.
• You will perform complex budget responsibilities including providing critical support for annual budget development, researching budget variances, and assisting with monthly budget reporting.
• You will provide dedicated administrative support to the EEO and Professional Standards team.
• You will assist with oversight of HR Policy review schedule and facilitate the review process.

Who you are:

• Experienced - You have four (4) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.
• Desired - We hope you have an Associate's Degree in Business Administration or Accounting.
• Committed to Equity - You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Effective Communicator - You have effective verbal, written, and active listening communication skills. You can write concise, organized, and clear communications to internal and external customers.
• Organized - You are well organized and have great time management skills. You prioritize and balance various assignments and responsibilities as needed.
• Collaborator - You are someone who can work with diverse internal and external stakeholders at various levels of the organization to build relationships while providing excellent guidance and customer service.
• Detail Oriented - You have a strong attention to detail and a demonstrated ability to work independently and take initiative while contributing to a team environment.

What else you need to know:

• Work Schedule - Your normal work schedule will be Monday - Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week).
• Work Environment - You will primarily work in an office environment, with occasional hybrid work at Management's discretion. This role requires a minimum of three days in the office each week.
• Washington State Residency Requirement - Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
• Overtime Eligible - You are eligible for overtime pay in this role.
• Security Requirements - As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

Why you'll love it here:

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the " Collective Bargaining Agreement " or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare - Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Vacation - Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave - At least one hour of sick leave for every 40 hours worked.
• Holidays - More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans - A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work - From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
• Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family.
• Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees - regardless of race, gender, and other identities - succeed and reach their fullest potential.
• Work-Life Balance - We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.