Volunteer Coordinator

Position Title: Volunteer Coordinator

(RSVP & Volunteer Wyoming)

Salary: $46,000 - $52,000

Reports To: Executive Director

Schedule: Full-time

Benefits: Paid holidays and personal leave as determined by the Executive Director; federal-rate travel reimbursement; 6% employer 401(k) match eligibility after 60 days; group life insurance; employee/family vision and dental insurance; and gym membership.

Position Summary

The Volunteer Coordinator supports Serve Wyoming’s AmeriCorps Seniors RSVP (55+) and Volunteer Wyoming programs . The position recruits, places, supports, and recognizes volunteers; develops relationships with nonprofit and community partners; coordinates volunteer initiatives; and assists with program administration, federal grant compliance, reporting, outreach, and training.

The Coordinator works under the direction of the Executive Director.

Primary Responsibilities

Volunteer & Community Engagement

• Recruit, orient, place, and support RSVP and other community volunteers.
• Identify community volunteer needs and connect volunteers with nonprofit and public agencies.
• Develop and maintain strong relationships with volunteer stations, nonprofits, service organizations, businesses, and community partners.
• Coordinate volunteer recruitment, Days of Service, volunteer trainings, emergency volunteer initiatives, and other statewide service activities.
• Provide training, technical assistance, and resources related to effective volunteer management.
• Promote opportunities for adults 55+ to remain active and engaged in their communities.
• Coordinate volunteer recognition activities, including the annual RSVP recognition event and other awards.

RSVP Program Administration & Compliance

• Implement RSVP goals, work plans, and activities in accordance with AmeriCorps Seniors regulations and Serve Wyoming policies.
• Assist with annual RSVP grant applications, continuation applications, reports, and other required federal submissions.
• Track program outcomes, volunteer participation, service hours, and performance measures.
• Maintain accurate volunteer, program, and grant records using required AmeriCorps systems and Serve Wyoming databases.
• Maintain current Volunteer Station MOUs, position descriptions, annual safety/accessibility reviews, and required program documentation.
• Provide Volunteer Stations with guidance regarding RSVP requirements, policies, procedures, and compliance.
• Participate in required AmeriCorps Seniors trainings, conferences, office hours, workgroups, and program calls.
• Work with leadership on program budgets, projections, grant requirements, and sustainability.

Volunteer Wyoming

• Support the statewide Volunteer Wyoming program and volunteer matching resources.
• Assist with volunteer recruitment, outreach, volunteer management training, emergency volunteer coordination, and statewide service initiatives.
• Collect and maintain volunteerism data, statistics, and program records.
• Assist with newsletters, web content, outreach materials, volunteer guides, and other communications.
• Build partnerships that expand volunteer opportunities for older adults, students, families, people with disabilities, and other Wyoming residents.
• Research grant opportunities and assist with fundraising and sustainability efforts.

Outreach & Communications

• Represent Serve Wyoming at community meetings, presentations, trainings, conferences, and outreach events.
• Promote RSVP, Volunteer Wyoming, AmeriCorps, and volunteerism throughout Wyoming.
• Maintain regular communication with volunteers and community partners.
• Assist with newsletters, public relations, marketing, and volunteer recognition efforts.

Organizational Responsibilities

• Participate as an active Serve Wyoming team member in agency programs, events, and sponsored activities.
• Maintain accurate and timely records and meet established grant and organizational deadlines.
• Travel statewide as necessary.
• Assist with other Serve Wyoming programs and duties as assigned.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Ability to successfully complete required background checks.
• Strong written, verbal, interpersonal, and public-speaking skills.
• Excellent organization, attention to detail, and ability to manage multiple priorities and deadlines.
• Demonstrated ability to recruit, engage, and support volunteers.
• Ability to develop productive relationships with people from diverse communities and organizations.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, databases, and online reporting systems.
• Ability and willingness to travel throughout Wyoming.
• Self-motivated and able to work independently while effectively receiving supervision and collaborating with a team.
• Experience with program management, grants, volunteer management, or federally funded programs preferred.
• Knowledge of AmeriCorps Seniors/RSVP requirements and federal grant compliance preferred.
• Commitment to strengthening volunteerism and expanding meaningful service opportunities for Wyoming residents, particularly adults age 55+