Administrative Assistant V - Quality Assurance Coordinator - Hamilton Unit

Administrative Assistant V - Quality Assurance Coordinator - Hamilton Unit

Organization: Rehabilitation Programs - Rehabilitation Programs

Primary Location: United States-Texas-BRYAN

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel: Moderate

Salary/Salary Range: $4,007.02 (RET 2.5% Less)

Pay Basis: Monthly

Hazardous duty/Longevity Pay: Hazardous Pay

Training Academy: No

Work Site Visits: No

Study Material: No

Overtime Status: Non-exempt

Job Posting: Jun 17, 2026, 5:00:00 AM

Closing Date: Jun 27, 2026, 4:59:00 AM

I. Job Summary

Performs advanced administrative support work in the Substance Abuse Treatment program. Work involves providing and coordinating administrative support to include disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with considerable latitude for the use of initiative and independent judgement.

II. Essential Functions

A. Performs advanced technical assistance work; implements quality assurance utilization review procedures; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures.

B. Assists in monitoring, reviewing, interpreting, and evaluating quality of services; assists in compiling and analyzing data and preparing reports; and makes recommendations for improvements to treatment services.

C. Provides training to treatment staff in program methods and procedures to monitor and document inmate therapeutic interaction.

D. Coordinates, prepares, edits, and distributes correspondence, reports, forms, and other documents; prepares, interprets, and disseminates information concerning agency programs and procedures; and develops and maintains filing, record keeping, and records management systems.

E. Provides assistance in the program area. * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

III. Minimum Qualifications

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Three years full-time, wage-earning substance abuse treatment, criminal justice, customer service, clerical, administrative support, technical program support, operational support, or program administration experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.

3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

B. Knowledge and Skills

1. Knowledge applicable state and federal laws, rules, regulations, and statutes.

2. Knowledge of documentation standards, techniques, modalities, and systematic approaches to alcoholism and chemical dependency, addiction, co-dependency, and related disorders.

3. Knowledge of agency Substance Abuse Treatment Program policies and procedures preferred.

4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

5. Skill to communicate ideas and instructions clearly and concisely.

6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

7. Skill to interpret and apply rules, regulations, policies, and procedures.

8. Skill in the use of computers and related equipment in a stand-alone or local area network environment.

9. Skill to prepare and maintain accurate records, files, and reports.

10. Skill to review technical data and prepare technical reports.

11. Skill to plan work in order to meet established guidelines.

12. Skill in the electronic transmission of communications.

13. Skill to train others.

IV. Additional Requirements with or without Reasonable Accommodation

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Questions regarding this posting may be directed to: Harmony Lopez Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH View phone number on click.appcast.io EMAIL View email address on click.appcast.io

Military Occupation Specialty CodeThe following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions

EEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.