Executive Assistant

An organization in Austin, Texas is seeking a polished and proactive Executive Assistant to support multiple senior leaders in a fast-paced professional environment. This role is ideal for someone who thrives on organization, communication, and keeping high-level operations running smoothly behind the scenes.

The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Responsibilities

• Provide high-level administrative support to executives and leadership teams
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare presentations, reports, and correspondence
• Assist with project coordination and follow-up on key initiatives
• Organize meetings, conference rooms, and company events
• Maintain accurate records, files, and internal documentation
• Serve as a point of contact for internal teams and external stakeholders
• Handle sensitive and confidential information with discretion
• Support day-to-day office operations as needed

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Ability to work independently and prioritize effectively in a fast-paced environment
• Professional demeanor with strong attention to detail
• Experience supporting C-suite or senior leadership is preferred
• Highly dependable and proactive
• Strong problem-solving skills
• Ability to anticipate needs before they arise
• Positive attitude and team-oriented mindset