Support Staff III - District Attorney

SSS III Position

The SSS III provides entry-level administrative support and clerical duties within their respective department. This position requires basic organization, computer and typing skills.

Essential Duties

Essential duties, tasks and accountabilities may include the following:

• Provide clerical support (typing, filing, copying, processing paperwork, etc.).
• Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
• Sort and distribute incoming mail.
• Payroll entry and attendance tracking.
• Maintain office supplies.
• Miscellaneous data entry.
• May need to provide cashier services (cash, checks, receipts).
• Maintain logs, if applicable and ensure accuracy.
• Create and maintain calendars in OutLook.
• Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
• Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience

High School Diploma or General Education Degree (GED). Ability to maintain confidential information and handle confidential matters. Basic spelling, grammar and math skills. Ability to prioritize and organize work. Ability to use office machines (fax, copier, calculator, etc.). Strong interpersonal and customer service skills. Strong time management and organizational skills. Basic accounting skills. Accurate and detail oriented with good verbal and written communication skills. Familiar with reception desk functions. Ability to deal with all types of people and personalities. Able to use common sense understanding to follow written and verbal instructions. Flexible, with an ability to multi-task. Exhibits a strong work ethic and a willingness to learn new tasks. Ability to work effectively with people from diverse backgrounds. Professionalism, integrity, and honesty with an ability to handle confidential matters.

Preferred Skills, Knowledge & Experience:

• Additional college or university courses in administration or another job-related field.
• Additional job-related experience in an office setting.
• Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
• Knowledge and understanding of County of Chester policies and procedures.

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. To perform this job successfully, an individual should have:

• Basic Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer)
• Basic OutLook skills (Email and Calendar)
• Basic typing / word processing skills (minimum of 40 wpm).

Physical Demands: Physical demands will vary by department and may include the following: While performing the duties of this position, the employee is frequently required to stand, walk, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height; kneel, stoop, crouch or squat; crawl; climb stairs; climb or work on a ladder; twist or rotate at the waist while working; push, lift or carry items; work with office machinery, and work with an uncommon level of noise. The specific vision requirements listed for this position are:

• Close vision (clear vision at 20 inches or less)
• Color vision (ability to identify and distinguish colors)
• Depth perception (ability to judge distances and spatial relationships)
• Ability to adjust focus

Work Environment:

• The noise level in the work environment will vary by department from quiet to loud.
• Most departments will work inside 100% of the time (some departments may require working outside).
• Some departments may be required to work under crowded conditions with an aggressive population.
• Some work locations may have strong odors.
• May need to drive in extreme weather conditions.

Other:

• On occasion, you may need to drive to and from different locations.
• Ability to work extended hours and/or weekends, as required.
• A valid driver's license may be required.