Facility Admin Assistant

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

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The Facility Administrator supports administrative coordination, CMMS data management, and reporting across all service lines and sites. This role ensures all work orders, asset data, and operational records are accurate, complete, and audit-ready. The Administrator supports service delivery by coordinating vendor onboarding, compliance tracking, and procurement activities. The role acts as the central coordination point for reporting, documentation, service request management, and call center support as required. This position ensures operational visibility, data integrity, and administrative efficiency across multiple sites.

* 2-5 years of experience in facilities administration, operations support, or service coordination

* Strong experience with CMMS systems Service Now and Corrigo preferred

* Experience supporting high-volume service environments with multiple service lines

* Experience vendor onboarding, compliance tracking, or procurement processes

* Strong Excel and reporting capabilities (data tracking, dashboards, analysis)

* Highly organized with strong attention to detail

* Experience in life sciences, corporate, or complex operational environments preferredtional environments preferred

* Maintains CMMS (Corrigo) data integrity, including work orders, asset records, preventive maintenance schedules, and service tracking

* Supports full work order lifecycle management across all service areas, including janitorial, doors, docks, warehouse, lab services, and facility systems

* Coordinates service requests and tracking for a wide range of site services including cleaning programs, inspections, repairs, and maintenance activities

* Supports tracking and documentation of recurring services such as pest control, landscaping, waste management, and specialty vendor services

* Maintains accurate records for facility programs including access systems (doors, locks), equipment maintenance, and compliance-related activities

* Supports administrative coordination for workplace and operational services including mailroom, shuttle/transportation services, and warehouse support

* Prepares and distributes operational governance reports in alignment with SoW

* Supports vendor onboarding, compliance tracking, and documentation management

* Coordinates procurement support activities, including PO creation, tracking, and reconciliation with Finance

* Supports help desk and dispatch functions, ensuring accurate logging, routing, and tracking of all service requests