Event Set-Up Supervisor

Position Description

JOB TITLE: Events Set Up Supervisor


DEPARTMENT: Facilities


REPORTS TO: General Services Manager


STATUS: Non-Exempt, Hourly


HOURS: Full-Time (40+)


LOCATION: Fort Lauderdale, all Church properties

At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change the world. As a staff member, it's not what we do, it's who we are.


Your passion:


To be the Representative for Jesus Christ and the ministries of Calvary Chapel Fort Lauderdale and for the schools of Calvary Christian Academy. The Facilities Event Set-Up Supervisor works with the various church ministries / Volunteers and with CCA staff to assist in event preparation and planning, event set-up and event breakdown.


You will be responsible for assessing the facility and equipment needs for each event and overseeing the allocation of resources for those events. The specific focus of the Facilities Events Set-Up Supervisor is to assist the General Services Manager by administering all aspects of facilities coordination in ways that would be pleasing and glorifying to God. You will be flexible in working with a variety of individuals on a variety of projects as part of a team that works together to accomplish the diverse tasks associated with maintenance, custodial, grounds and landscape construction.


You are:

• Convinced a relationship with Jesus changes everything in a person's life
• Committed to keeping your family as your first ministry
• Dedicated in your personal study of God's Word
• Consistently placing a high priority on worship and your personal prayer life
• An excellent and generous steward of your personal finances
• Obedient to God to take a Sabbath and make space for soul-keeping
• Deeply compassionate towards people who are in need or hurting
• Excited about global missions and local outreach - you want to change the world
• A part of a healthy friendship community and accountability circle
• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant

You will:

• Work closely with the General Services Manager on assessing needs for upcoming events
• Need to attend meetings initiated by the General Services Manager to go over facility and event setup needs for upcoming events
• Manage events setup techs discipleship, schedules, roles and responsibilities
• Communicate with leaders from various ministries to access specific event needs and address problems
• Inventory event set up supplies and order necessary items as approved by the General Services Manager
• Monitor event setup requests and schedule via Ministry Platform
• Provide facilities set-up for all events shown on the weekly event schedule while working under the oversight of the General Services Manager
• Set-up may include directional and room signs; set-up of furniture, fixtures, banners, pallet walls and other needs specific to a particular event
• Assist with breakdown following events and returning furniture, fixtures, A-frame signs, banners, etc. and other miscellaneous items to proper storage areas
• Work with the Facilities Management Team, Facilities department staff, church staff, CCA staff and volunteers to accomplish event set-up, breakdown, and return of equipment and furnishings
• Work to develop the most efficient means of facilitating event set-up needs including use of carts, dollies, forklifts, golf carts, trucks, vans and maximizing storage capabilities
• Work with the Events Administrator to implement and maintain a system for placement and storage of interior and exterior directional and room signage including A-Frames signs, banners, pallet walls
• Send emails and daily reports of the day's event setup items to communicate to the Facilities Department. This includes any events that required extra resources for their event apart from what was listed in Ministry Platform, any Maintenance/AC issues, and any other issues that hindered or helped the events run smoothly

You have:

• The gift of service
• The gift of helps
• A Positive attitude and strong work ethic
• A Willingness and ability to perform physical work
• Good interpersonal skills for relating effectively with staff, temporary employees, volunteers, and outside vendors
• Ability to handle multiple tasks at one time
• The Ability to plan, organize and comprehend many projects and events
• Some knowledge of Excel, Word and have the ability to read, understand and execute Ministry Platform within a short period of time
• The ability to work in both indoor/outdoor environment

What you are required to know:

• We are an EEO employer.
• You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 75 lbs.
• This is a full-time (40+ hours/week) non-exempt, hourly position.
• You may have to work evenings and/or weekends to assist with special events or emergencies.

It would be incredible if:

• You Love God
• You Love Your Family
• You Love People
• You Love Coffee
• You Love Hard Work
• You Love Having Fun

Work Schedule:


Staff culture is important to what we do. To love like family, we require all staff to attend all staff meetings, department meetings and serve with a willing heart especially at all major campus events.


I acknowledge that I have received a copy of this job description; however, duties and responsibilities may vary based on ministry needs. This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisor.


Signature:______________________________


Date:__________________________________