Student Assistant

Job Category Staff & Executive - Administrative & Support Department Department RWJ - Faculty & Staff Affairs Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Student Assistant for the department of Faculty & Staff Affairs at the Robert Wood Johnson Medical School. The Student Assistant will support the department with the digitization and organization of faculty personnel records. This role involves scanning paper files, accurately cataloging documents into a secure database, and assisting with records management activities in accordance with university policies and confidentiality standards. Among the key duties of this position are the following: Scans faculty personnel files and related documents using departmental scanning equipment. Accurately names, labels, and indexes electronic files according to established naming conventions. Enters and catalogs records into a designated database or document management system. Performs basic quality checks to ensure scanned documents are complete, legible, and properly filed. Maintains strict confidentiality and compliance with university data privacy requirements. Organizes and prepares physical files for scanning and secure storage. Assists with additional administrative or records-related tasks as needed. FLSA FLSA Nonexempt Grade Grade 99H Salary Details Salary Details $20/hour is budgeted for this position. Minimum Salary Minimum Salary 15.92 Mid Range Salary Mid Range Salary 75.00 Maximum Salary Maximum Salary 150.00 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Position Status Part Time Working Hours Working Hours 15 hours - flexible based on class schedule Standard Hours Standard Hours 20.00 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description Union Description Student Hourly Employees Payroll Designation Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Terms of Appointment Temporary Staff Appointment - Hourly Position Pension Eligibility Position Pension Eligibility None Qualifications Minimum Education and Experience Currently enrolled undergraduate or graduate student in good academic standing, required. Certifications/Licenses Required Knowledge, Skills, and Abilities Strong attention to detail and organizational skills. Basic computer proficiency, including file management and data entry. Ability to handle sensitive and confidential information responsibly. Reliable, punctual, and able to follow written procedures. Preferred Qualifications Experience with scanning, document management systems, or data entry. Familiarity with Microsoft Excel, SharePoint, or similar databases. Interest in administration, records management, health administration, or higher education operations. Physical Demands and Work Environment Physical Demands: Ability to sit for extended periods. Ability to lift and move file boxes weighing up to 25 pounds (if applicable). Special Conditions Posting Number Posting Number 26ST1819 Posting Open Date Special Instructions to Applicants Regional Campus Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Home Location Campus Downtown New Brunswick City State State NJ Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement . 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