e-Billing/Budget Compliance Administrator

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing/Budget Compliance Administrator position.


The position can be based in either our White Plains, NYC (Midtown or Downtown), Stamford, CT or Madison, NJ offices. We are amenable to remote candidates in states where we have offices.

Key Responsibilities:

• Assist attorneys with the preparation of budgets utilizing the firm's proprietary budget application
• Training partners and support staff on the firm's proprietary budget application
• Submit budgets on various middleware sites
• Submit accruals per client guidelines and update accrual schedules accordingly
• Research and resolve all new budget related issues
• Research budget rejections and coordinate with attorneys/clients to resubmit budget
• Analyze exhausted budgets and determine if an updated budget is necessary; coordinate with attorneys as necessary
• Monitor and report on all budget statuses
• Handle all issues identified in budget related compliance reports
• Monitor E-billing mailbox and handle all budget related requests in a timely manner
• Maintain internal database of e-billed clients and their budgeting requirements
• Document and update reference materials for all aspects of the e-billing budget process as necessary
• Escalate issues as needed to Supervisor, Manager and Director
• Interact with internal clients (Partners, Associates, Legal Assistants) and external clients (Insurance companies and middleware vendors) as necessary
• Performs other duties as assigned

Qualifications

• Undergraduate degree desired. Candidates with significant experience may be considered.
• Advanced Excel skills ; experience with formulas, VLOOKUP and pivot tables preferred
• Ability to work independently in a professional environment
• High level analytical and problem solving skills
• Very organized and able to handle multiple tasks effectively
• Excellent customer service and communication skills
• Strong reading comprehension and writing skills
• Knowledge of legal e-Billing and Middleware systems preferred

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.


Salary Range:


$60,000-$85,000 USD

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at View email address on click.appcast.io.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
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