HR assistant

Job Description

Job Description

We are looking for an organized HR Assistant to support daily administrative and human resources operations in Oakland, California. This Long-term Contract position offers approximately 18 hours per week, Monday through Thursday, with a flexible start time for an on-site schedule. The ideal candidate will handle confidential information with care while assisting with records management, payroll related tasks, staff support, and office coordination across multiple locations.

Responsibilities:

• Manage recurring payroll-related reporting and assist with employee benefits administration in a timely and accurate manner.

• Digitize, file, and maintain HR, financial, and administrative records across both paper and electronic systems.

• Receive, sort, and distribute incoming mail, faxes, and other office communications.

• Conduct credential and background-related verification activities for clinical personnel as required.

• Track inventory and replenish office and janitorial materials for two operational sites.

• Support internal meetings by preparing rooms, arranging audio/visual equipment, and coordinating refreshments and post-meeting cleanup.

• Assist with county account coordination along with facilities, technology, and other assigned operational projects.

• Provide coverage for other administrative team members and contribute to additional support tasks as business needs evolve.

• Safeguard sensitive employee and organizational information in compliance with confidentiality expectations.

If you are interested in this role, please apply today and call us at View phone number on us.fitly.work

• At least 2 years of experience in administrative support, human resources coordination, or a related office-based role.
• Strong data entry and document management skills with close attention to accuracy and organization.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint in a detail-oriented work environment.
• Experience using ADP Workforce Now or similar HR/payroll systems.
• Ability to communicate effectively through phone, email, and in-person interactions while delivering strong customer service.
• Comfortable handling inbound and outbound calls, scheduling appointments, and managing multiple priorities independently.
• Availability to work on site in Oakland, California for approximately 18 hours per week between Monday and Thursday.
• Demonstrated ability to work discreetly with confidential records and sensitive employee information.