Special Events Administrator - Corporate New York

New York, NY, United States Job Description Tao Group Hospitality offers competitive benefits for all full-time team members such as: Medical, Dental, and Vision Coverage 401(k) Retirement Program with Employer Match Life and Disability Insurance Plans Ancillary Insurance Plans Employee Assistance Program Fertility & Family Forming Support and Resources Pet Insurance Employee Discounts TAO Savings Marketplace Time off and much more! POSITION SUMMARY: The Tao Group Hospitality Sales Administrative Assistant must be personable, organized, and able to work in a fast-paced environment. They must exhibit the ability to plan, prioritize and demonstrate exceptional follow‑up skills. They must be courteous, persuasive, client focused, professional, and positive always. ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO: Systems management including but not limited to updating clerical duties such as answering phones in a high‑volume setting, preparing event menus and other paperwork for various meetings through the week. Provide Sales team with clerical and administrative support include emailing, answering phones, data‑entry, accounting and performing all other general office duties. Process information for accounting including month‑end commissions. Monitor, screen, respond to and distribute incoming communications via e‑mail and phone in a timely manner. Provide guest service to internal employees, guests, and all customers of TAO Group Hospitality. Voicemail follow‑up and rolling calls as needed. Assists with Triple Seat reports and updates revenue reports on a weekly basis. Closes out all events in Triple Seat once the event has taken place. Assist and/or complete additional tasks as assigned. EDUCATION/WORKING KNOWLEDGE: Effectively communicates in English, in both written and verbal forms. Basic knowledge of computer software to include Outlook, MS Word, Excel, OneNote, and PowerPoint as well as office equipment, i.e., telephone, copier, fax machine. Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts. Polished appearance and demeanor. Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures. Solid written and verbal communication skills Emphasis in math skills for accounting assistance Basic understanding of legal contract language High School Diploma Required or equivalent and/or equivalent combination of education and experience in a related field 21+ years of age SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions Must have strong problem‑solving skills Excellent written and verbal communication skills required Ability to work under pressure and meet deadlines Must have good positive energy throughout the day Must be able to read the computer monitors and print legibly Must be able to sit and/or stand for extended periods of time Must be able to move quickly through work and set the pace in the office Must be able to push and lift up to 75 lbs. Small to Medium office environment Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment 5-25% Local Travel (United States) Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required Maintain a professional, neat, and well‑groomed appearance adhering to Company standards Must be effective as part of a team; ability to interact with internal and external customers, managers, and co‑workers in a professional, courteous manner Ability to maintain a high level of confidentiality Ability to handle a fast‑paced, busy, and somewhat stressful environment #J-18808-Ljbffr