Accounting Specialist

Job Title : Accounting Specialist Reports To : Executive Vice President Department Name : Accounting Status : Exempt Pay : $54,000 – $60,000+ DOE Schedule : Monday – Friday 8:00am to 4:30pm Company Perks Medical, dental, and life insurance – API pays 100% of the premiums for all employees Employer‑funded Health Reimbursement Arrangement (HRA) 401(k) plan with company‑funded Safe Harbor contribution Paid time off and paid holidays Monthly production bonus program Monthly lunch allowance provided On‑the‑job training and skill development opportunities Employee Assistance Program (EAP) Employee perks and discount programs Voluntary supplemental insurance options, including AFLAC and vision Primary Purpose The Accounting Specialist is responsible for supporting the organization’s daily financial operations through accurate processing, analysis, and recordkeeping. This role performs a wide range of accounting tasks, including accounts payable, general ledger support, financial reporting, and tax‑related activities. Strong attention to detail, problem‑solving skills, and the ability to work collaboratively across departments are essential for success. Required Qualifications 3-5 years of full‑cycle accounts payable experience, including invoice processing, coding, reconciliation, and vendor communication. Proven financial experience in an accounting or bookkeeping role. Experience with tax‑related tasks such as CAT tax, 1099/1096 preparation, or supporting CPA‑led tax work. Proficiency with DCD software, QuickBooks and Trindocs preferred but not required. Required Personal Skills Strong organizational skills with the ability to manage multiple deadlines and maintain accurate records. Exceptional attention to detail and a high degree of accuracy in all financial tasks. Ability to handle sensitive and confidential financial information with discretion and professionalism. Strong analytical and problem‑solving abilities. Effective communication skills for working with vendors, internal teams, and stakeholders. Team‑oriented mindset with the ability to work independently when needed. Essential Job Functions Execute daily accounting tasks, including recording revenues and expenses, preparing tax‑related documents, balancing accounts, and maintaining accurate financial records. Process and manage full‑cycle accounts payable, including invoice coding, discrepancy resolution, vendor communication, and timely payment processing. Communicate with customers and internal staff regarding accounts receivable information; perform collections follow‑up on past‑due accounts, skipped invoices, and outstanding credits. Monitor customer credit limits and recommend updated payment terms based on order and payment history. Prepare account statements, distribute invoices, track client billing, and respond to financial correspondence. Reconcile corporate credit card transactions and ensure complete supporting documentation. Assist with implementing ACH payment processes to improve efficiency. Perform general accounting duties such as data entry, account maintenance, and general ledger support. Prepare and post journal entries with proper supporting documentation. Maintain prepaid expense schedules and assist with monthly and quarterly financial reporting. Perform moderately complex spreadsheet calculations, reconciliations, and financial analysis. Review files and documentation to identify errors and communicate findings to tax and audit representatives. Support internal and external audits by providing documentation, explanations, and timely follow‑up. Collaborate with internal departments to ensure accurate, consistent, and timely financial data. Organize financial data into clear, readable formats and complete complex transactions as needed. Other Duties and Responsibilities Prepare and deliver bank deposits and manage outgoing check mailings. Assist with local tax submissions, including CAT tax filings. Maintain organized records through archiving, filing, and general recordkeeping. Prepare and process annual 1099 and 1096 forms. Maintain and update the company’s fixed asset list and support property tax reporting. Perform light tax‑related tasks in coordination with the company’s CPA. Assist with various financial reporting needs and other accounting‑related tasks as assigned. Perform other necessary duties and tasks as requested. Employment is contingent upon passing a pre‑employment drug screening, including THC, in accordance with federal guidelines. American Precision Industries, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Employees may be eligible for leave under the Federal Family and Medical Leave Act (FMLA) and the Oregon Family Leave Act (OFLA). Information on eligibility and procedures is available upon request. American Precision Industries, Inc. does not require or request polygraph testing except where permitted by federal law. You may review the official notices at the links below. FMLA: EEOC “Know Your Rights”: EPPA: #J-18808-Ljbffr