Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to the CEO

Location (city, state): Washington, DC

Industry: Nonprofit

Pay: $100,000–$110,000 per year

Benefits: Medical, dental, and vision insurance, paid time off and holidays, retirement plans, student loan assistance, tuition reimbursement, professional development support, and family medical leave benefits.

About Our Client:

Addison Group is partnering with a mission-driven nonprofit organization seeking an experienced Executive Assistant to provide high-level support to its CEO. This individual will play an integral role in managing executive priorities, coordinating key stakeholder relationships, and ensuring the smooth operation of the executive office.

Job Description:

The Executive Assistant will serve as a trusted partner to the CEO, overseeing complex scheduling, travel arrangements, executive communications, and high-level meeting coordination. This role requires exceptional judgment, discretion, and organizational skills, along with the ability to anticipate needs and manage competing priorities in a fast-paced environment.

Key Responsibilities:

• Manage the CEO’s calendar, coordinate meetings, and proactively resolve scheduling conflicts based on shifting priorities.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
• Lead the planning and execution of executive meetings, webinars, events, and stakeholder engagements.
• Assist with board meeting preparation, including scheduling, materials distribution, logistics, and post-meeting follow-up.
• Monitor expenses, process invoices and payment requests, and track spending against approved budgets.
• Establish and maintain administrative processes and best practices to improve the efficiency of executive office operations.
• Collaborate with internal teams on special projects, outreach initiatives, and additional administrative needs.

Qualifications:

• Bachelor’s degree
• 6+ years of relevant professional experience
• Minimum of 3 years supporting a C-suite executive or senior-level leader
• Strong organizational, time management, and prioritization skills, with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and expense management systems.
• Experience coordinating board meetings, executive events, and engagement with internal and external stakeholders preferred.
• Background supporting nonprofit organizations or executive leadership teams is a plus.

Additional Details:

• This is a primarily onsite position
• The role offers the opportunity to work closely with senior leadership and support organizational initiatives

Perks:

• Comprehensive benefits package.
• The opportunity to contribute to a mission-focused organization dedicated to creating positive change.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.