Commercial Property Manager

Job Description

Job Description

Description:

Optimus Property Management, Inc. ( a real estate investment and property management company based in Century City, CA, is seeking a Commercial Property Manager to manage a 21-property portfolio totaling over 600,000 square feet of primarily retail and mixed-use assets throughout Los Angeles. Reporting to the Regional Property Manager, this role is responsible for the day-to-day operations, tenant relations, and financial performance of the portfolio. 

This role is focused on ownership mindset and execution. The ideal candidate will be proactive, detail-oriented, and financially minded, with the ability to keep a diverse commercial portfolio running smoothly while supporting long-term asset goals.

Property Operations

• Oversee the day-to-day operations of the portfolio to ensure properties are well maintained, safe, and aligned with ownership standards

• Conduct regular site inspections to evaluate property condition, tenant operations, and curb appeal

• Engage, contract, and supervise vendors and contractors; review and approve invoices

• Coordinate maintenance, repairs, and capital improvement projects from bid through completion

• Ensure properties remain compliant with local regulations, insurance requirements, and company standards

Financial Management

• Prepare and manage annual property budgets, and monitor performance against budget with variance explanations

• Review rent rolls, collections, and operating statements to ensure accuracy

• Work closely with accounting on CAM reconciliations, recoveries, tenant billings, and monthly financial reporting

• Identify opportunities to control expenses and improve NOI

Lease Administration and Leasing Support

• Abstract and administer leases, ensuring tenant and landlord obligations are tracked and met

• Coordinate with the Regional Property Manager and third-party brokers on new leases, renewals, and amendments

• Monitor vacancies, lease expirations, and option dates, and flag issues proactively

• Manage tenant move-ins and move-outs, including tenant improvement coordination

Tenant Relations and Collections

• Serve as the primary point of contact for tenants, including anchor and high-value tenants

• Respond to tenant requests and concerns promptly and professionally

• Manage collections and delinquencies, including notices and follow-up on defaults

• Identify and escalate operational and financial risks to the Regional Property Manager

Qualifications

• Bachelor’s degree preferred (Real Estate, Business, Finance, or related field)

• 3+ years of commercial property management experience

• Strong experience with retail or mixed-use assets highly preferred

• Solid understanding of commercial lease structures, CAM reconciliations, and property financials

• Proficiency in AppFolio and Microsoft Office Suite, especially Excel

• Strong organizational, communication, and problem-solving skills

• Ability to manage multiple properties and priorities in a fast-paced environment

• Must be based in or willing to travel throughout Los Angeles, with reliable transportation

• Must be authorized to work in the United States

Compensation

• This position is exempt

• Salary range is $80k to $85k

• Medical, dental, and vision insurance

• Paid holidays

• 401(k) Plan with a company match

• 13 Days of Paid Time Off

• Mileage reimbursement

• Discretionary bonuses for exceptional work

We are an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.