Transaction Coordinator

Job Description

Job Description

Primary Duties:

• Drive transaction coordination across acquisition and leasing efforts, managing timelines and milestones from deal sourcing through closing
• Collaborate cross-functionally with internal teams, including Accounting, Legal, Property Management, and Construction, to ensure smooth deal execution
• Coordinate onboarding of new tenants, including document collection, internal communication, and setup across systems
• Review and summarize leases, including key economic and legal terms, for internal use
• Assist in the preparation of LOIs, proposals, presentations, and client-facing materials
• Organize and maintain deal documentation, including lease files, acquisition folders, and property records
• Support weekly internal deal meetings by updating reports and tracking deal status
• Research market comps, tenant profiles, ownership records, and municipal data
• Interface with brokers, tenants, and vendors during active transactions to facilitate communication and deliverables
• Identify opportunities to improve team workflows and aid in developing operational procedures

Secondary Duties:

• Attend and contribute to property tours and broker events as needed
• Assist in the coordination of leasing signage, property photography, and marketing collateral as applicable
• Support special projects and ad hoc initiatives

Requirements:

• Bachelor’s degree in real estate, business, finance, or a related field; or equivalent combination of education and experience
• 1 – 3 years of experience in commercial real estate, leasing, or transactions; prior exposure to tenant coordination or lease administration is a plus
• Highly organized, detail-oriented, and able to manage multiple active deals with shifting priorities
• Excellent communication skills, with the ability to interface professionally across departments and with external stakeholders
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint); familiarity with CoStar, LoopNet, or similar platforms is a plus
• Comfortable working independently while supporting a high-performing, fast-paced team
• Problem-solving mindset and willingness to jump in wherever needed to support deal flow

Benefits:

• Paid training, holidays, and vacations
• Company perks, like breakfast and lunch provided, as well as fitness accommodations
• Company-sponsored 401(k)
• Medical, dental, and life insurance

Schedule:

• 8-hour shift

All salary estimates are provided by ZipRecruiter, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.

Phoenix Investors is a Milwaukee, Wisconsin-based commercial real estate firm founded in 1994 by Frank P. Crivello, who leads the firm as Chairman & Founder alongside David M. Marks, Chief Executive Officer, and Anthony I. Crivello, President.


The firm specializes in acquiring, renovating and repositioning industrial real estate throughout the United States.
Phoenix Investors transforms former manufacturing plants, warehouses and underused industrial facilities into productive spaces for national tenants.


Its focus includes large properties previously owned by major corporations, real estate investment trusts (REITs) and financial institutions. Through industrial redevelopment, property leasing and sale-leaseback transactions, the firm helps businesses meet their space needs and unlock capital tied to real estate.


The firm has also expanded into the acquisition and repositioning of data center properties. Its affiliated companies hold interests in retail, office and single-tenant net-leased properties, complementing its core industrial real estate business.


Headquartered in downtown Milwaukee, Phoenix Investors offers career opportunities supporting commercial real estate investment, redevelopment and operations, with work that helps revitalize industrial properties and support business growth nationwide.

Company Description

Phoenix Investors is a Milwaukee, Wisconsin-based commercial real estate firm founded in 1994 by Frank P. Crivello, who leads the firm as Chairman & Founder alongside David M. Marks, Chief Executive Officer, and Anthony I. Crivello, President. \r \rThe firm specializes in acquiring, renovating and repositioning industrial real estate throughout the United States.\rPhoenix Investors transforms former manufacturing plants, warehouses and underused industrial facilities into productive spaces for national tenants. \r \rIts focus includes large properties previously owned by major corporations, real estate investment trusts (REITs) and financial institutions. Through industrial redevelopment, property leasing and sale-leaseback transactions, the firm helps businesses meet their space needs and unlock capital tied to real estate.\r \rThe firm has also expanded into the acquisition and repositioning of data center properties. Its affiliated companies hold interests in retail, office and single-tenant net-leased properties, complementing its core industrial real estate business.\r \rHeadquartered in downtown Milwaukee, Phoenix Investors offers career opportunities supporting commercial real estate investment, redevelopment and operations, with work that helps revitalize industrial properties and support business growth nationwide.