Enrollment Medical Assistant

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

we're a close-knit community. At Vynca, our mission is to provide comprehensive care for more quality days at home.

The Enrollment MA is a compassionate, self-motivated clinical professional who serves as the primary point of contact for identifying and enrolling patients into Vynca's palliative care program. In this role, you will conduct targeted outreach calls to patients, families, and healthcare organizations — educating them on palliative care and VyncaCare's services, completing structured eligibility screenings to identify patients with chronic illness and functional decline, and scheduling those who qualify for an initial visit with a nurse practitioner. Success in this position requires a strong foundation in motivational interviewing and health literacy-aware communication, as you will often be the first voice guiding patients and caregivers through an unfamiliar but life-changing program. You will build and maintain collaborative relationships with health plans, physician offices, discharge planners, and community partners to drive census growth and expand program reach. Alongside your direct outreach, you will be expected to contribute qualitative and quantitative feedback on outreach trends and barriers, working closely with the market and business development team to inform strategy.

Conduct targeted telephonic outreach to patients on provided lists, following Vynca's standard messaging while delivering the highest standard of customer service and patient-centered communication

Confirm service area eligibility and complete structured screening forms capturing demographic information, chronic disease history, and indicators of functional decline to determine program eligibility

Educate patients and families on palliative care, Vynca 's services, and what to expect from the program — translating complex clinical concepts into accessible, reassuring language

Schedule eligible patients for an initial visit with a nurse practitioner and coordinate logistics to ensure a smooth handoff from enrollment to care

Act as a liaison between patients and the broader care team, directing calls, texts, and emails to the appropriate individuals or departments and responding to patient questions and concerns in a timely, supportive manner.

Coordinate enrollment efforts across targeted regions, tracking outreach activity systematically to encourage referrals and support census growth

Identify outreach trends, surface barriers to enrollment, and share qualitative and quantitative feedback and creative ideas with the market and business development team to continuously improve program reach

Current CMA or CCMA certificate issued by a recognized credentialing body

~2 years of healthcare experience required; 1 year of telephonic or call center customer service experience; Experience working in a medical practice or healthcare setting, including familiarity with EHR platforms for documenting patient interactions and scheduling appointments

~ Experience and training in motivational interviewing and patient education. Strong organizational skills with the ability to work independently and manage a high-volume outreach workload

~ Proficient with Microsoft and Google applications; Willing and able to work Monday through Friday, 8:30am–5pm Eastern/Central/Mountain/or Pacific Standard Time, with the possibility of overtime

Bilingual (English/Spanish)

Medical terminology certification

Familiarity with palliative care, home-based care models, or chronic disease management

The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.

Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.

Environmental Conditions and Physical Requirements: Works with Vynca patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:

Regularly requires working at a computer for an entire shift (with appropriate breaks).

Regularly requires use of laptop and video-conferencing technology.

Occasional travel may be required to perform job duties, attend training, or company events.