Accounting Technician

Accounting Technician

Knowledge of traditional accounting practices including accrual, obligations and costs methods.

Identifies rules, principles or relationships that explain facts, data or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data across multiple appropriations. Determines the general ledger accounts, journals, and subsidiary accounts affected, and the debit and credit entries to be made. Summarizes transactions and prepares control documents or other documents reflecting the entries to be made.

Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, and for the control of funds. Determines the nature of errors and make adjustments in the correct appropriation to a variety of interrelated accounts.

Researches, interprets, and verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; establishes routines for input of these transactions. Assigns transactions that will have the proper accounting effect. Documents financial transactions to assure a proper audit trail. Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time.

Prepares reconciliations of the general ledger to subsidiary accounts, accruals, adjusting journal entries, accounting reports and special reports. Reconciles accounting systems output using subsidiary records, both manual and automated, to ensure the accuracy of input.

Maintains control of receipts and disbursements. Maintains control of funds obligated and funds expended.

Ensures the timely preparation of reports for Department of Treasury, VA Headquarters, and local management. Analyzes general ledger accounts to ensure accuracy of reports. Analyzes documents for accuracy and authorization.

Assist auditors as required by Fiscal Service regulations, including quarterly audits of Agent Cashier, Employee Accounts, Patient Funds, Voucher Audit and General Post Funds. Knowledge of Fiscal procedures is required to audit and research documentation used. Must have the ability to evaluate documentation, draw conclusions and make sound recommendations.

Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness, and correctness of accounting data.

Reconciles accounting systems output with input for accountability.

Documents financial transactions to assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable.

Compiles and verifies data, frequently developing worksheets to improve the accuracy and completeness of information.

Reviews and analyzes reports, classifies errors, takes corrective action to balance reports, verifies corrected copy and determines the source of processing deficiencies and recommends corrective procedures.

Coordinates, reviews, audits and reconciles government travel, convenience check, purchase card, and other transactions.

Inspects purchase orders and requisitions and all financial components making corrections when necessary.

Ensures the timely preparation of reports for variety of staff.

Trains and consults control point users and other customers throughout the Medical Center, providing expert advice and guidance concerning Fiscal and financial policies, procedures, regulations, etc.

Completes all Agent Cashier functions in accordance with applicable Treasury Department rules, VA Regulations and VA Handbook

Legally responsible for controlling and maintaining cash advance from the U.S, Treasury Department through the teller disbursing fund for the facility and advancing cash to alternate agent cashiers.

Perform a complete verification of the cash accountability and undeposited collections.

Verifies accountability for the overall cash advance daily by preparation of a replenishment voucher to ensure there is an adequate supply of cash to meet legislated disbursements.

Responsible for the electronic deposit of all check (including negotiable instruments), and the conversation of cash to check/money order through the U.S. Treasury check processing system.