Directors Action Group F-35 - 1.1.01

Job Description

Job Description:\n\nOverview At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future. We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success. Credence has an immediate need for a Directors Action Group Administrator (DAG) who will be primarily responsible for supporting F-35 OZJ (FMO)) in Miamisburg, OH. The AFLCMC Commander Directed Projects Office (AFLCMC/OZJ) executes AFLCMC/CC-directed projects to provide rapid, informed responses supporting decision making and requirements implementation. AFLCMC/OZJ consists of one or more multi-functional teams staffed to complete a specific task, project, or program. AFLCMC/OZJ is currently providing acquisition support to the F-35 and Air Force-Product Lifecycle Management Capability Support Office (AF-PLM CSO) programs, including the F-35A Fleet Management Office (FMO). The FMO provides and manages AFLCMC/USAF Principal support, conducts the Product Improvement Working Group (PIWG), the F-35A Readiness of Combat Capabilities Review (RoCCR), collects and validates F-35A fleet performance data and metrics, coordinates USAF F-35A POM inputs and funding priorities and executing USAF cost traceability, validation, and predictive cost modeling. Responsibilities include, but are not limited to the duties listed below Provide the Program Office organizational support necessary to coordinate and assist in program office operations, specifically for the System Program Director (SPD), Deputy Director and Chief Engineer, Product Support Manager (PSM), and Developmental Systems Manager (DSM), and Front Office Group (FOG). Keep the program office apprised as to progress, problems, and issues associated with the program; Summarize the major activities accomplished during the reporting period; Develop spreadsheets and databases to organize and store program data; Provide support in the planning, formulation, editing, development, and publication of finished products, to include but not limited to, audits, Freedom of Information Act (FOIA) requests, program documentation, plans, directives, reports, briefings and other presentations in the media format requested; and Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of government computers and operating systems to produce visual aids (e.g., slides, briefing charts, and other graphics) using appropriate software applications.Support development of reporting material and Commander’s/ Director’s Action Group processes including, but not limited to: Monthly Acquisition Reports (MAR), Defense Acquisition Executive Summaries (DAES), Selected Acquisition Reports, Section 804 Reports, and Task Management Tool (TMT) activities.Provide Program Office administrative support necessary to coordinate and assist in Program Office operations. Coordinate the support of other administrative personnel, if required. Interface as required with Program Office Government and Contractor staff, Weapon System Prime Contractor/Subcontractor team members, and other outside Government agencies. Process non-disclosure agreements for all personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning, organizing, assisting in the full spectrum of actions required to conduct day-to-day business, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of program management activities to include, but not limited to: working with functional managers, outside agencies, Contractor personnel, and the customer concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation reviews. Generation and implementation of procedures for typing, filing, copying, paper shredding, destruction of sensitive data, control of documentation, correspondence, and action items. Review completed work for accuracy of data, procedure compliance, and error-free documentation. Keep the Program Office leadership team apprised as to progress, problems, and issues associated with projects. The Contractor shall summarize the major activities accomplished during the reporting period.Assist in the use of computer applications (Microsoft office software suite, see Section 3.1.2) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad-hoc reports.Support the planning, formulation, editing, development, and publication of finished products (e.g., program documentation, plans, directives, reports, briefings, and other presentations) as required in the media format requested. Keep Branch Chief and Deputy Chief appointment calendars for two months in advance capturing their respective priorities. Maintain and distribute a schedule of upcoming activities. Maintain and monitor suspense’s for actions within the Division. Answer the phone and provide the appropriate assistance or connect the caller to the proper staff member within the office. Review and ensure correctness of all correspondence, including but not limited to, letters, memos, staff summary sheets, performance appraisals, and recommendations for awards and decorations prepared for FOG signature or coordination.Prepare, receive, and distribute official mail on behalf of the Branch, including signing classified document receipts and properly handling and storing classified correspondence. Liaise with functional branches concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings. Establish and operate a system to monitor the status of program action items and track corrective actions for program milestone goals. Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce visual aids (slides, viewgraphs, briefing charts, and other graphics) using appropriate software applications (see Section 3.1.2). Assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the organization to manage its critical processes. Support divisions by taking meeting attendance, meeting minutes, and making travel arrangements. Travel support shall include interfacing with Lead Defense Travel Administrator (DTA) and site Defense Travel System (DTS) help desk on all DTS issues, prepare and review authorizations and vouchers for completeness and/or accuracy, ensure expenditures are allowable and pre-approved by Authorizing Official (AO) and receipts are attached. Make travel arrangements in DTS and by phone for military and civilian employees as required. Provide the support necessary to coordinate and assist program office personnel in the use of DTS for creating travel orders, arrangements, travel vouchers, and assist in the resolution of potential DTS problems. Coordinate with the base travel office, rental car companies, and lodging companies as required to make reservations. Provide the support necessary to coordinate and assist program office personnel in the use of the Government travel card program and shall assist with the resolution of potential travel card problems. Schedule meetings for Program Office leadership and assign, monitor, open and close conference rooms. Assist with coordination and set-up of the organization Acquisition Resource Boards (ARBs), Director’s Calls, and Operations Calls. Make public address announcements as requested by members of the Program Office to announce weather or emergency instructions or the start of selected meetings. Maintain a file plan and appropriately file all correspondence. Assist with establishing and maintaining master files and file plans of program data (both classified and unclassified) to facilitate tracking and resolution of issues associated with operations. Analyze and implement a variety of projects, ensuring complete documentation support. Assist in the establishment and maintenance of OIs. This includes the development and maintenance of self-inspection checklists. Assist in verifying checklists against administrative processes and assist in maintenance of a tracking system for identification and correction of deficiencies. Perform the following training management functions: operation of the Education and Training Management System; completion of DD Form 1156s; and monitoring and reporting training status. Provide administrative support to develop and maintain web sites, prepare graphical presentations, maintain databases, and other support as needed. Open/secure program conference rooms, and be able to operate video teleconferencing, Pixel, and Net Meeting equipment. Assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes. Manage office supplies necessary for effective division/branch operation, including consolidation and placement of orders with the fifth-generation fighter office supply point of contact for non-routinely stocked items. Prepare and maintain the division/branch personnel roster, phone roster, recall roster, and emergency contact information listing. The Contractor shall prepare personnel actions forms as necessary. Utilize the Defense Finance and Accounting Service (DFAS) system called Automated Time Attendance and Production System (ATAAPS) which provides an automated, single-source input for reporting and collecting time and attendance and labor data. Provide administrative support ATAAPS, which is a secure Common Access Card (CAC) enabled web-based timecard system that allow Government personnel to maintain time and attendance records quickly and easily, review timecards and request adjustments as needed. Provide timelines support for regular, biweekly payroll cycles and special timelines at end of month reports. On a continuing basis, the Contractor shall create reports for leave availability, missing timecards, and invalid transactions for a segment of the overall Defense Civilian Payroll System (DCPS). Review and interpret a wide range of payroll law, policy, regulation, directive, DCPS Payroll Office Advisory Releases regarding the DCPS Application System, ATAAPS. This includes reviewing, verifying, and processing a variety of payroll and time and attendance data impacting pay, electronic funds transfer (EFT), payroll deposits, leave, taxes, benefits, other deductions, and master payroll record information. The Contractor shall provide technical assistance and training. Audit employees' leave and pay accounts and ATAAPS time and attendance entries to identify and correct delinquent and/or erroneous time-keeping input, or coding problems; identify and resolve inconsistencies in reporting to ensure accuracy, timeliness and adequacy of information entered ATAAPS and DCPS; present findings and recommendations to management for the elimination or reduction of future problems. Prepare special or one-of-a-kind reports such as requests by management for information which may involve extensive searches throughout the payroll system or other payroll related systems. Answer civilian employees' questions regarding payroll adjustments, research historical records to detect sources of errors, and compute adjustments; advise employees on actions that must be initiated to effect changes or corrections; and follow up and coordinates with personnel and payroll. Ensure Government employees check their LES every pay period (leave balance, pay, deductions, etc.). Ensure all Government employees take all actions associated with proper recording and adjusting time worked, absence and labor information. Ensure employees adhere to regulations and instructions related to Sick Leave (SL), Annual Leave (LA), Family Medical Leave Act (FMLA), Annual Leave (LN), Credit Hours, Travel Comp Time, Holiday Premium Pay (HG/HF). The Contractor shall understand how to transfer leave balances when a member is going through a Permanent Change in Station (PCS), resigning and/or retiring. Advise and assist with Certifier responsibilities including: Annual Refresher Training (DAO1-1) to maintain timekeeper rights, clearing all ATAAPS error flags prior to certifying. Certifier Responsibilities include reviewing, approving, and/or disapproving leave requests prior to certification, have direct knowledge of premium hours claimed, review/ensure all leave codes are supported by proper documents, and ensure alternate is available in their absence. Maintain DD577, DAO Training Cert for 10 years after termination. Maintain DD2875 for 10 years after termination. Maintain hardcopy of timecards for one year in the Government employee file. Maintain documents for Employees, Timekeepers, and Certifiers, assist with DD577 Annual Review, and ensure Certifiers turn in terminated DD577 when no longer needed for the organization. RequirementsClearance: Secret or ability to obtain a SecretMA/MS and ten (10) years of relevant experience orBA/BS and eighteen (18) years of relevant experience orTwenty-two (22) years of relevant experienceMust have at least three years of experience in a USAF acquisition Program Office performing work that is the same or similar to the work the individual is required to perform under this contractPossess knowledge of military and civilian correspondence to ensure correspondence is prepared in proper formatSkills in presenting written and oral communications to deal effectively, clearly, and patiently with employees BenefitsHea