Human Resources Specialist

Human Resource SpecialistProvide clerical, technical, and customer service support for Human Resources operations, including educator certification compliance, recruitment, onboarding, staffing, position control, records management, and reporting, in accordance with district policies and state and federal regulations.QualificationsEducation/CertificationHigh school diploma or GEDSpecial Knowledge/SkillsKnowledge of human resources clerical procedures and recordkeeping practicesWorking knowledge of SBEC certification requirements and educator assignment criteria preferredProficient in word processing, spreadsheets, and database applicationsEffective organizational, communication, and interpersonal skillsAbility to maintain confidentiality and exercise sound judgmentAbility to meet established timelines and manage multiple prioritiesExperienceThree (3) years of clerical or administrative experience; human resources experience preferredMajor Responsibilities and DutiesCertification & ComplianceProcess educator applications and verify certification through the Texas State Board for Educator Certification (SBEC), institutions of higher education, and out-of-state agencies.Assist campus and district administrators in identifying appropriate certification requirements for employee assignments in compliance with SBEC rules.Track certification, testing, and permit status and follow up with employees to ensure timely completion of requirements.Process SBEC permit applications and monitor approval status.Maintain current knowledge of SBEC, ESSA, and educator certification requirements, procedures, and timelinesStaffing, Position Control & Records ManagementMaintain the district position control system, ensuring accuracy and alignment with approved staffing allocations and job descriptions.Receive and process personnel requisitions; reconcile vacancies and resolve discrepancies.Enter and maintain employee data related to assignments, reassignments, salary changes, and separations.Monitor staffing levels and prepare staffing reports as requested.Maintain employee service records and personnel files in accordance with records retention requirements.Administer personnel records storage, imaging, retention, and destruction in compliance with Texas State Library and Archives Commission requirements.Maintain active and inactive employee accounts in substitute management systems.Recruitment & OnboardingAssist with district recruitment efforts and hiring processes.Prepare, post, and distribute job vacancy announcements.Receive and process employment applications; verify completeness and notify applicants as appropriate.Process new hire documentation, including criminal history information, references, and required employment forms.Administer onboarding packets and follow up on incomplete documentation.Assist with maintaining the district's online interview platform.Assist with preparation and distribution of employment contracts.HR Support & Customer ServiceRespond to routine HR inquiries and provide timely, accurate support to employees and supervisors.Explain HR policies, procedures, and practices as appropriate.Maintain HR databases to ensure employee information is accurate and current.Reports, Correspondence & AccountingCompile data for federal, state, and local reports as assigned.Prepare correspondence, forms, and reports in accordance with district standards.Assist with preparation, maintenance, and distribution of the employee handbook.Perform routine bookkeeping tasks for the department.Process requests for official district records, including logging, retrieval, and distributionOtherFollow district safety protocols and emergency procedures.Other duties as assigned.Supervisory ResponsibilitiesNoneMental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripherals.Posture: Frequent sitting and standing; occasional bending/stooping, pushing,/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds); occasional physical restraint of students to control behaviorEnvironment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional districtwide and statewide travelMental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Longview Independent School District