Project Portfolio-Cost Analyst

JOB DESCRIPTION

Responsible to control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors, and subcontractors to ensure that all project expenditures are captured and properly recorded. Provide planning and cost-controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc. Responsibilities Provide project control support to the Project Management (PM) team overseeing large-scale energy capital projects, including upstream, midstream, pipeline, power generation, and infrastructure development. Activities include cost control, financial reporting, invoice processing, account reconciliation, purchase order management, and project status updates. Conduct detailed budget status reviews, committed cost analysis, tracking of purchase orders (POs), change orders, and act as an audit function to ensure all variances are identified and addressed proactively to prevent project cost overruns. Support the development, implementation, and maintenance of comprehensive change management processes aligned with delegated authority limits, ensuring compliance with industry standards such as API, ASME, and industry‑specific safety and operational standards. Prepare and present detailed, management‑level cost reports for capital projects, including open commitments, forecasted costs, contingencies, and line‑item variance analysis relative to project budgets, baseline schedules, and forecast revisions. Develop, maintain, and update integrated project schedules and cost baselines, providing backup support for schedule and cost integrations throughout project phases. Establish effective communication channels with internal teams (engineering, procurement, construction) and external vendors or contractors to facilitate accurate data collection, risk assessment, and timely decision‑making. Design, implement, and monitor project‑specific cost control measures, including detailed cash flow analysis, forecasting, and Earned Value Management System (EVMS) reporting, tailored to energy project requirements. Demonstrate a fundamental understanding of risk management tools (e.g., R, Y, G charts, risk registers) and conduct risk analysis related to project schedule, cost, and safety aspects. Lead and facilitate project forecasting, cost estimating sessions, and schedule review meetings with stakeholders to ensure alignment and proactive management of potential deviations. Generate and distribute regular progress reports, including Spend Forecasts, Schedule Updates, and Variance Analyses, to support decision‑making for project owners and stakeholders. Review invoice accuracy, ensuring costs are aligned with contractual terms and project budgets, especially in procurement and EPC (Engineering, Procurement, Construction) contexts. Track and manage budgets against POs and subcontracts, including bid packages and change orders, ensuring adherence to financial controls. Gather, organize, and retain all project‑related documentation, including procurement records, change request approvals, and receipt of major equipment/materials. Serve as a focal point for project control questions, data management, and reporting, ensuring data integrity across multiple enterprise resource planning (ERP) systems such as Oracle, SAP, or Primavera P6. Facilitate project closeout procedures, including final cost reconciliation, documentation review, and formal project completion reporting in compliance with energy sector standards. Maintain a strong focus on health, safety, and environmental compliance, supporting the project team to uphold safety standards and mitigate risks. Support supplemental duties such as non‑traditional hours, site visits, and participation in safety or project review meetings as required. Contribute to continuous improvement initiatives, documentation, and best practices tailored to energy project delivery processes. Minimum Requirements Education: Bachelor's degree from an accredited institution in Accounting, Business Administration, Finance or a related discipline. Experience / Specific Knowledge: 3 to 5 years of relevant experience in project control, financial analysis, or related fields, which may be considered in lieu of a degree. Solid understanding of project control principles, including cost forecasting, budgeting, and financial reporting. Ability to interpret and communicate basic project terminology, practices, and industry concepts. Familiarity with project management needs and how financial data supports project execution. Basic proficiency in natural gas and crude oil terminology (preferred). Knowledge of industry standards such as FERC Standards of Conduct (Order 497). Good mathematical skills: addition, subtraction, multiplication, division, decimals, fractions, etc. Experience with financial systems and tools such as MS Office (Excel, Word, PowerPoint, Outlook), SharePoint, Microsoft Teams, Oracle, and similar platforms. Ability to analyze data and generate reports with attention to accuracy and detail. Certifications, Licenses & Registrations: Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel). Competencies, Skills & Abilities: Strong process orientation with the ability to manage multiple priorities effectively. Excellent organizational skills and attention to detail, with an ability to prioritize tasks within strict deadlines. Intermediate to advanced proficiency in MS Excel (formulas, pivot tables, ad‑hoc reports), with the capacity for detailed data analysis. Good communication skills, capable of working collaboratively with teams and stakeholders at all levels. Familiarity with company policies, industry practices, and how they relate to segment‑specific operations. Ability to perform all essential functions with accuracy and professionalism. Adaptability, flexibility, and a proactive approach toward resolving issues. Willingness to work overtime or non‑traditional hours as necessary. Preferred Qualifications Advanced degree from an accredited institution in Accounting, Business Administration, Finance or a related discipline. Advanced Microsoft Excel skills. Familiarity of the Oracle ERP system, and specifically the Projects module. Proficiency in Primavera, Microsoft Project, or similar scheduling software. Physical Demands Sitting; standing; walking or moving throughout facility; driving; talking; seeing (close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs. Minimal safety hazards; general office working conditions. Must be able to sit for prolonged periods of time. The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Working Conditions May be required to carry a cell phone and be available to respond during working and non‑working hours. The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed. Occasional overnight travel may be required. Supervisory Responsibility None Benefits Industry competitive pay Health insurance package options that include Flexible Spending & Health Savings Accounts Infertility Coverage Parental Leave 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4% Wellness Programs and Mental Health Resources Employer‑paid life insurance, short‑term disability, and long‑term disability coverage Critical Illness & Accident Insurance Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off Identity theft protection Annual discretionary bonus Generous Tuition Reimbursement Program Company‑paid holidays and floating holidays Company vehicle (if applicable) Employee discounts; vehicles, tires, cellular plans, and more Networking and employee engagement events Personal development to grow your career with us based on your strengths and interests EEO Statement Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status, pregnancy status, or other status protected by law. #J-18808-Ljbffr Tallgrass MLP Operations, LLC