HR & Operations Assistant (San Diego Only)

Start your career in HR and Operations at Whova!

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Whova is hiring an entry-level HR & Operations Assistant to support recruiting, HR operations, compliance, and a variety of company-wide operational projects.

This is an entry-level career opportunity for someone who wants to learn how a fast-growing technology company operates. You will gain hands-on experience across recruiting, HR processes and compliance, business operations, procurement, and finance-related processes while taking ownership of projects and working toward measurable goals.

Candidates who graduated or will graduate in 2026 are encouraged to apply. A bachelor's degree in any major is welcome. Please note: This is a San Diego-based position and requires regular commuting to our San Diego office.

Why Join Whova?

• Build a broad business skill set
  • gain experience across HR, recruiting, compliance, operations, procurement, and finance.
• Take ownership early
  • you'll have opportunities to manage projects and improve processes rather than simply follow instructions.
• Work toward measurable goals
  • recruiting and operational initiatives have clear objectives and results.
• Learn in a fast-growing technology company
  • work alongside experienced professionals and see how different parts of a business operate.
• Strong career growth potential
  • this role is designed as an entry point for someone who wants to grow with the company.
• Make an impact
  • Whova's mission is to improve the event experience for people around the world.

Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L'Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego 5 years in a row, and also won the Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards' Best Product Team Award , People's Choice Award and also Best Event APP Award.

** Watch the 2-min video about our culture: How you will make an impact

1. Recruiting & Talent Acquisition
2. Research universities, career fairs, student organizations, and other recruiting opportunities.
3. Identify recruiting channels that align with Whova's hiring goals.
4. Coordinate and participate in career fairs, company information sessions, and other recruiting events.
5. Engage with candidates before, during, and after recruiting events.
6. Support candidate sourcing, outreach, interview coordination, and follow-up.
7. Track recruiting activities and results and work toward quantitative recruiting goals
8. Analyze recruiting results and identify opportunities to improve candidate engagement and hiring outcomes.
9. Help develop and improve recruiting campaigns and processes.

1. HR Operations & Compliance
2. Maintain employee records, HR documentation, and required forms.
3. Audit employee documents and agreements for accuracy and completeness.
4. Support HR policies, procedures, and compliance initiatives.
5. Assist with employee benefits administration and related documentation.
6. Help maintain accurate and confidential employee information.
7. Identify process gaps and recommend improvements to increase efficiency and accuracy.

1. Business & Office Operations
2. Manage equipment, inventory, office supplies, and related records.
3. Coordinate purchasing, purchase orders, vendors, and procurement activities.
4. Support invoicing, billing, bookkeeping, reconciliations, and other finance-related processes.
5. Coordinate office logistics and company-provided services.
6. Maintain accurate operational and financial records.
7. Take ownership of additional projects that improve the efficiency of the business.

Qualifications

• Bachelor's degree in any major.
• 1–2 years of real-world work experience through internships, part-time employment, campus employment, or other professional experience is preferred, but recent graduates are encouraged to apply
• Previous HR experience is not required
• Strong interest in business, recruiting, HR, operations, or a combination of these areas
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong communication and problem-solving skills.
• Comfortable working toward measurable goals and taking ownership of results.
• Comfortable handling detailed and repetitive work while maintaining accuracy.
• Able to identify inefficiencies and proactively improve processes.
• Professional and discreet when handling confidential information.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.

What You will Gain

Base salary: $45K-$55K, depending on experience and qualifications

Health insurances, HSA, 401(K), 18 days/year paid vacation and sick leave

Two company-provided lunches and bagel Wednesday! xhyhwjd

Working from home every Friday

Various experiences in recruiting, HR operations, compliance, business operations, procurement, and finance operations

Strong potential for career growth in a fast-growing technology company

Fun, upbeat, and collaborative office environment

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