OFFICE ASSOCIATE

Job Requisition ID: 56253 Opening Date: 05/28/2026 Closing Date: 06/11/2026 Agency: Department of Juvenile Justice Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary (Effective 7/1/26) $4,144 a month; Full Range $4,144 - $5,655 a month Job Type: Salaried Category: Full Time County: Saline Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview: The Illinois Department of Juvenile Justice is looking for a candidate to serve as an Office Associate to work at IYC Harrisburg in the Record's Office. This position helps to maintain the tracking system for pre-scheduled absences such as court writs, medical furloughs, day releases, funeral furloughs and authorized absences. The incumbent enters prisoner review board results into the Juvenile Tracking System and files documents into master files in a designated order. The incumbent also provides clerical support functions for staff. We are looking for an energetic candidate looking to be an integral part of the IYC Harrisburg Team. We encourage all qualified applicants to apply! Essential Functions: Under direction, establishes/updates master files for all youths admitted to the Reception and Classification Unit including completion of sentence calculations and enters information into the Juvenile Tracking system including mittimus and court information. Collects data for and types a variety of complex and technical reports such as Notice of Eligibility for Parole Consideration, Prisoner Review Board documents, etc. within the Records Office. Performs various Record Office functions including answering phones, filing youths' master in files, receiving and sorting of mail, preparation of writ and furlough packets, updates various procedural manuals additions revisions received. Provides clerical office support as a secretary to unit supervisor. Keyboards complex charts, statistical reports, documents, forms, memoranda and letters including legal terminology where an understanding of specialized terms is required to ensure clarity and accuracy. Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above. Minimum Qualifications: Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires the ability to keyboard accurately at 45 words per minute. Preferred Qualifications (In Order of Significance): Prefers extensive knowledge of office practices, procedures and programs. Prefers extensive knowledge of composition, grammar, spelling and punctuation. Prefers working knowledge of basic mathematics. Prefers elementary knowledge of agency programs, rules and regulations. Prefers ability to follow oral or written instructions. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance. Conditions of Employment: Requires the ability to pass an IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency: The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities. Work Hours: Monday - Friday 8:00am - 4:00pm Headquarter Location: 1201 W Poplar St, Harrisburg, Illinois, 62946 Work County: Saline Agency Contact: Illinois Department of Juvenile Justice Human Resources Email: View email address on click.appcast.io Posting Group: Office & Administrative Support; Fiscal, Finance & Procurement; Public Safety; Social Services This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io