Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative support and coordinates activities for specific individuals, teams, or departments, ensuring tasks and activities are completed in a timely manner and efficiently. Under close supervision, this job plays a key role in ensuring the success and smooth-running of daily operations for employees of all levels. The schedule for this position is Monday - Friday, 8am - 5pm.

Essential Job Function:

• Maintains office inventory, facilitates supply orders, and completes other general office duties.
• Supports entering birth certificates and answering phones.
• Provides appointment assistance through scheduling, paperwork preparation, and diligent record-keeping.
• Handles various office tasks related to communication and organization, including proofing, editing, and producing documents, reports, and presentations.
• Helps to uphold organizational policies and procedures, while also ensuring organization-wide coordination efforts among various teams and departments.
• Provides comprehensive meeting and training support to ensure information is communicated appropriately.
• Assists with maintenance of organizational systems and databases to make sure information is accurately recorded.
• Ensures compliance requirements are upheld and met.
• Performs other duties as assigned.

Education:

• Required: High School Diploma or equivalent.
• Preferred: Associate's Degree in Business, Office Management or related field.

Experience:

• Required: 2 years of administrative support.

Licensure/Certification/Listing:

• Required: MOSES H. CONE EMERGENCY DEPARTMENT AND SPIRITUAL CARE ONLY: Notary Public required or must obtain within 90 days of date of hire. Proficiency with Microsoft Office.