Contract Billing and AR Specialist

Job Description

Job Description

Position Summary
The Contract Billing & AR Specialist shares responsibility for producing monthly billing documentation for Arizona Restaurant Supply's Contract Division and handles day-to-day accounts receivable processing — including payment posting, discrepancy resolution, and collections calls.

Essential Job Functions

Contract Billing (shared with the AR Manager):

• Ensure each Sales Order from the contracts department is accurately labeled, linked to the correct project, and closed when complete.
• Produce complete monthly billing documentation: BOLs, schedules of value, payment applications, and lien waivers as appropriate.
• Create and maintain job costing analysis per project; close out upon completion.
• Ensure NetSuite billing agrees with external contractor-required billing.
• Maintain ongoing contract compliance.

AR Processing:

• Post customer payments (cash, check, credit card) and verify/post receipts.
• Update receivables by totaling unpaid invoices; summarize receivables through regular reports.
• Research and resolve payment discrepancies with sales, contracts, and customers.
• Place collection calls to secure outstanding revenue.
• Maintain records of customer payments.
• Additional duties as assigned.

Competencies:

• Strong organizational skills; ability to multitask.
• High attention to detail.
• Positive communication skills; comfortable resolving issues via phone/email.
• Self-starter, team player.
• Ability to learn new computer programs; NetSuite experience.
• Strong arithmetic skills.

Minimum Job Requirements:

• 3–5 years relevant experience in job costing, construction billing, or AR/collections.
• Excellent written and verbal communication skills.
• Ability to develop and maintain revenue reports.

Preferred Qualifications:

• Spanish-English bilingual.
• Associate's degree or higher in accounting or a related field.

Physical Demands:

• Prolonged sitting/computer work.
• Ability to lift up to 15 lbs.

Employment Details:
Full-time, hourly non-exempt position; hours consistent with department norms (8am–5pm, one-hour lunch, Monday–Friday), unless otherwise specified.