Corporate Administrative Assistant

Job Description

Job Description

Administrative Assistant/Office Manager

We are looking for a reliable, detail-oriented Administrative Assistant to manage day-to-day office activities, assist staff with operational needs, and serve as a primary point of contact for internal and external communications.

Key Responsibilities

• Communication & Correspondence: Answer and direct phone calls, greet visitors, and draft or edit presentations, letters, and reports.
• Calendar & Scheduling: Manage executive or team calendars, schedule meetings, coordinate room bookings.
• Travel Support: Ability and understanding of travel to book flights and hotels for executives and managers understanding protocols, expense and any travel requirements.
• Document & Record Management: Maintain electronic and physical filing systems, update databases, and compile data for regular reports.
• Office Operations & Inventory: Monitor and order office supplies, manage vendor or contractor communications, and handle basic facilities maintenance requests.
• Financial & Clerical Support: Assist with expense reporting, basic accounting tasks, and processing invoices or disbursement records. 

Required Qualifications & Skills

• Education: High school diploma or equivalent; an associate or bachelor’s degree is preferred.
• 3-5 years’ experience in a relevant position
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), email clients, and modern office productivity
• Organizational Skills: Strong time-management, multitasking, and problem-solving abilities with a sharp eye for detail.
• Interpersonal Skills: Clear written and verbal communication, diplomacy, and discretion when handling sensitive or confidential information