Accounts Payable Specialist

RIVER OAKS PROPERTIES JOB TITLE: Accounts Payable Specialist DEPARTMENT: Accounting REPORTS TO: Accounting Manager FLSA STATUS: Non-Exempt Principal Duties and Responsibilities A/P entry on daily basis and tracking of monthly payables A/P set up and maintain activity and balances on green ledgers in A/P files (security, insurance, equipment rental, bookkeeping, disposal services, pest control, plant maintenance, landscaping, property tax consultant, security service, elevator maintenance, postage, office, rent, etc.) A/P coding, taping and verification to contract service price, work order, approved proposals or Owner authorization A/P timely check preparation in accordance with the A/P procedures (weekly; EOM/FOM recurring administrative payables and on as-needed basis) A/P research and resolve internal documentation/approvals A/P process security deposit refund checks A/P process voided checks A/P update, reconcile to Lease charges and process monthly recurring commission payables to outside brokers A/P bi-monthly processing of legal bills. Provide files and legal bills to the construction department when applicable. A/P set up new vendors, request W9 from vendors and update database with tax id’s A/P assist in annual 1099 preparation J/E reclassifications N/P process recurring Note payments and assist with Mortgage Payable function in database N/P reconciliation to lender statements and P&I calculations N/P assist with P&I and escrow updates in database on all Notes N/P assist with maintenance of monthly/quarterly/annual mortgage schedules N/P assist with transmission to all lenders on a timely basis per lender requirements Other Duties to Include Coordinate with accounting staff, copying, scanning, attaching CAM documentation into database and filing of all completed items daily Review of scanned/attached payables and backup Filing – set up new vendor files annually and on an ongoing basis throughout the year Assist with CAM billing documentation, copies, mailings and filing Special accounting and administrative projects as needed and when assigned Assist front desk during lunch hour when scheduled, answer phone & direct calls, entering leads into Leasing Manager, receive payments, greet and direct clients/visitors/vendors per ROP Reception Script. Daily shredding Vice President of Finance office Handle special projects assigned by Vice President of Finance or other Accounting Managers #J-18808-Ljbffr