POOLING - Virtual Assistant - Real Estate Focus

Position :  General Virtual Assistant (Real Estate Focus)

Working Hours:  US Business Hours

Hiring Company:  We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role:

We are looking for a General Virtual Assistant (VA) with experience in real estate support to assist in administrative tasks and property-related operations. This role requires a detail-oriented professional who can handle CRM management, lead generation, appointment scheduling, and transaction coordination , while also managing general VA tasks. If you have experience in real estate tools, AI software, and project management platforms , this is a great opportunity for you!

Key Responsibilities:

Real Estate Support (50%)

• Manage and update CRM systems (e.g., Zillow, HubSpot, KVCore, Salesforce)
• Assist with property listings (MLS, Zillow, Redfin, etc.)
• Handle lead generation and follow-ups via email, chat, and phone
• Schedule and coordinate property showings, client meetings, and appointments
• Research property details, market trends, and pricing
• Assist with transaction coordination (e.g., contracts, agreements, and closing documents)
• Maintain and organize property-related documents

General Operations Assistance (50%)

• Manage calendars (Google Calendar, Calendly)

• Handle email and inbox management

• Update project management tools like Asana, Trello, or ClickUp

• Conduct data entry and research

• Prepare reports, presentations, and marketing materials

• Provide customer support via email, chat, or phone

• Coordinate with clients, real estate agents, and vendors

Requirements

Qualifications:

• 1+ years of experience as a Virtual Assistant , with a focus on real estate support
• Familiarity with real estate CRMs and property listing platforms
• Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
• Strong skills in project management software (Asana, Trello, ClickUp)
• Excellent English communication skills (written and verbal)
• Strong attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)

Nice-to-Have Skills:

• Knowledge of real estate contracts and legal processes
• Experience in real estate marketing (social media, email campaigns)
• Basic graphic design skills for property marketing (Canva, Adobe Express)

Qualifications Required: (* are required)

1. * Remote work ready:

2. stable high-speed internet with backup

3. computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor

4. headset, mic, and webcam for meetings

5. focused workspace.

6. * Fluent in conversational English written and verbal.

7. Ideally, at least 1 year of work-from-home experience

Benefits

What we offer: 

1. Salary rate is up to $6/hr based on experience
2. Pandemic-proof job
3. Paid Time Offs
4. HMO coverage up to $50/Month
5. Since you will be working from home, you get to save a lot of time and money.
6. Company & team events - Virtual and Offline

What we don't offer: 

1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes: 

1. _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
2. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application. 
3. _ Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us. _
4. _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed.