Programming Coordinator

Job Description

Job Description

POSITION OVERVIEW

The Programming Coordinator is part of MMSC’s Program Division and assist the division with workshops, trainings, webinars, the annual State Conference, and other educational programs for Missouri’s Main Street communities. Working with the State Director and Program Division, the Coordinator manages events from planning through completion, including identifying training needs, developing agendas, coordinating speakers and venues, managing logistics, recruiting participants, and evaluating results. The Coordinator also builds sponsorship and partnership support for MMSC's educational programs, by creating a recruitment plan for each workshop and training series to assist in cover the cost and affordable for communities. The Coordinator leads MMSC’s Preservation Month efforts, and supports other Program Division activities. This in-office position is based in Branson, Missouri and is ideal for a highly organized, detail-oriented professional who enjoys event planning, education, and working with communities.

KEY RESPONSIBILITIES

Planning & Implementing Workshops & Trainings

• Plan and oversee MMSC's quarterly workshop series, as well as additional training throughout the year.
• Work with the Program Division to develop workshops and training themes, agendas, and session content.
• Recruit and coordinate host communities, venues, speakers, and presenters; manage speaker agreements, travel, and presentation materials.
• Transport equipment and signage to workshops and training locations including carrying equipment into the venue and the teardown and load after the event.
• Oversee attendee communications, on-site logistics, post-event evaluations, and monitor results.

Webinars

• Oversee all MMSC webinars, including scheduling, topic development, speaker recruitment, and presenter preparation.
• Manage webinar platforms, promotion, and technical setup, and serve as host or moderator as needed.
• Record, archive, and share webinar content so local programs can access it as an ongoing resource.
• Track attendance and participant feedback to guide future webinar topics.

Sponsorship & Partnership Recruitment

• Develop a sponsorship and partnership recruitment plan for each workshop and training series.
• Identify and research potential sponsors and partners, such as businesses, foundations, agencies, and statewide organizations, whose goals align with MMSC's mission.
• Create outreach materials and work with the State Director on sponsor and partnership outreach.
• Fulfill sponsor and partnership needs and benefits, including recognition at events and in materials, and maintain records and relationships from year to year.

Yearly Conference

• Plan and implement the annual Missouri Main Street Conference, including timeline, venue, host community, lodging, food & beverage, and vendor coordination.
• Coordinate the development of session tracks, speakers, tours, and content in partnership with MMSC staff.
• Design peer-learning, networking, and professional development experiences that build skills and camaraderie among local directors.

Preservation Month

• Coordinate MMSC's Preservation Month activities, promoting preservation-based economic development in Missouri's historic commercial districts.
• Develop and share resources, toolkits, and promotional content that help local programs participate and celebrate.
• Collaborate with preservation partners and statewide stakeholders on events and messaging.

Special Events as They Arise

• Plan and support special events, trainings, and initiatives as they arise.
• Manage budgets, contracts, and vendor relationships for assigned events.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

• Proven event planning and project management skills, including managing multiple events and deadlines at once.
• Strong organizational skills and close attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer-service skills; comfortable working with speakers, host communities, vendors, and partners.
• Ability to manage event budgets and contracts, and proficiency with Microsoft Office, virtual meeting, and webinar platforms.
• Ability to travel statewide when needed, including to workshops, trainings, the state conference, and the Director Retreat/Expedition, with occasional evening, weekend, and overnight travel. Must have a reliable, licensed vehicle with current auto insurance, and driver license.

Physical Demands :

The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of their jobs.

• Ability to lift, carry, and move up to 50 pounds, including carrying in and setting up event materials and equipment.
• Ability to stand and walk for extended periods during event setup and events.
• Occasionally ascending/descending stairs or a short ladder.
• Operate office equipment, including but not limited to a computer, keyboard, copier/printer, and telephone.
• Other physical demands as required.

PREFERRED QUALIFICATIONS

• Bachelor's degree in communications, marketing, event or hospitality management, nonprofit management, public administration, business, education, community development, historic preservation, or a related field; or an equivalent combination of education and relevant experience.
• Experience planning conferences, workshops, or training events for professional or nonprofit audiences.
• Experience with a local Main Street program, downtown organization, chamber of commerce, or community development organization.
• Familiarity with Main Street America, historic preservation, and Missouri communities.
• Experience developing training content or adult education programming.
• Experience with event marketing, graphic design, or social media promotion.
• Experience with sponsorship development, fundraising, or partnership building.

Pay: $40,000 - $46,000 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education & Experience:

• Bachelor's (Preferred)
  Event Planning: 2 years (Preferred)

Work Location : In person

Missouri Main Street Connection (MMSC) began as a state-funded downtown revitalization program in 1989 and became a nonprofit organization in 2005. MMSC provides communities with the training, tools, and support needed to strengthen their downtowns through economic development and historic preservation.

MMSC helps local Main Street® programs build strong, sustainable organizations that preserve community heritage, support local economies, and create vibrant downtowns. Its staff works collaboratively with shared purpose and commitment to creating lasting change throughout Missouri.

Company Description

Missouri Main Street Connection (MMSC) began as a state-funded downtown revitalization program in 1989 and became a nonprofit organization in 2005. MMSC provides communities with the training, tools, and support needed to strengthen their downtowns through economic development and historic preservation.\n\nMMSC helps local Main Street® programs build strong, sustainable organizations that preserve community heritage, support local economies, and create vibrant downtowns. Its staff works collaboratively with shared purpose and commitment to creating lasting change throughout Missouri.