Program Specialist, Dean of Students

Department Summary As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family. We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job's qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply. Position Summary Under the direction of the Dean of Students, the Program Specialist provides analytical, programmatic, advisory, operational, and conduct case support to programs in the Dean of Students' organization, comprised of the Office of the Dean of Students, Office of Student Conduct, and Student Legal Services . Key responsibilities include student staff supervision, event coordination, training development, and serving as Campus Hearing Coordinator for Office of Student Conduct. Executes certification and eligibility check processes, manages equipment, oversees primary case intake, manages operational logistics, conducts analyses, and creates reports in support of the Dean of Students Division. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Writing skills with concise, clear syntax; prepare materials for public presentations, formal administrative reports, and other communications representing the organization, often under severe time constraints. (Required) Ability to present ideas and opinions in a clear, persuasive form. Ability to make presentations on various issues, both prepared and extemporaneously, to others. (Required) Work independently, organize work with attention to detail and accuracy; set priorities, assess timelines and coordinate assignments simultaneously under heavy, fluctuating workloads and conflicting deadlines. (Required) Provide records of meetings, ability to prepare concise, accurate summary of proceedings; reflect discussion context, contiguous issues, and divisional concerns. Facilitate group processes and meetings. (Required) Ability to conceptualize new projects in response to organizational objectives, and to generate detailed proposals and implement programs. Lead program planning and evaluation. (Required) Interpersonal skills to establish and develop collaborative working relationships and interact effectively, diplomatically, and cooperatively with others. (Required) Judgment and tact when managing highly sensitive and confidential situations. Maintain equanimity and decorum in face of resistance or hostility. Diplomatically handle difficult matters. (Required) Ability to analyze situations and/or information, identify problems, propose alternative solutions, and/or discern when action of higher level is needed. (Required) Degree from accredited 4-year institution; or equivalent combination of education and experience required. Advanced degree in education, counseling, political science, or related field preferred. (Required) Ability to report to work on time and professionally attired. Occasional weekend hours required. (Required) Working knowledge of university policies, procedures, and systems, and Federal and state laws, specifically with regard to confidentiality of student records (e.g., FERPA). (Preferred) Ability to coordinate program development efforts with co-workers and work effectively with colleagues in completion of projects/programs. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in related area and/or equivalent experience/training. (Required) Advanced degree in education, counseling, political science, or related field. (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered SV-Stdt Svs & Adv Prof (SSAP) Complete Position Description #J-18808-Ljbffr University of California - Los Angeles (UCLA)