Administrative/Accounting Specialist

Job Description

Job Description

We are looking for an Administrative/Accounting Specialist to support daily financial and office operations in Chesapeake, Virginia. This position combines bookkeeping, payroll coordination, and administrative support for a small group of businesses, making it ideal for someone who is organized, dependable, and comfortable managing multiple priorities. The right candidate will bring accounting accuracy, strong communication skills, and confidence using QuickBooks and Microsoft Office tools.

Responsibilities:
• Record vendor invoices, customer payments, and bank deposits in QuickBooks with accuracy and timeliness.
• Assist with both accounts payable and accounts receivable activities, including tracking transactions and maintaining organized financial records.
• Prepare weekly payroll information in Excel for approximately 105 employees and submit finalized data to the external payroll provider each Monday.
• Enter financial and administrative data into company systems while verifying information for completeness and correctness.
• Provide day-to-day administrative support to help keep office operations efficient and well organized.
• Coordinate scheduling activities with a utility partner and ensure related details are communicated clearly and on time.
• Use Microsoft Word and Excel to create, update, and maintain spreadsheets, documents, and routine reports.
• Support internal and external communication with a thorough, service-focused approach when responding to questions or requests.