ADMINISTRATIVE ASSISTANT (CITY MANAGER'S OFFICE)

Administrative Assistant

The City of Newport Beach is seeking one full-time (non-exempt) Administrative Assistant to join the City Manager's Office and provide administrative support to the City Council. The ideal candidate will possess exceptional organizational abilities, strong communication and customer service skills, and a keen attention to detail.

If you are currently a City of Newport Beach Administrative Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed.

Position Highlights:

• Works closely with the City Manager's Office team in coordinating the administrative operations of the department and assisting the City Council.
• Maintains calendars, makes appointments, schedules meetings, and coordinates departmental activities.
• Interacts with elected and appointed officials, department directors, and provides administrative support to City committees.
• Coordinates department personnel-related matters including payroll.
• Works collaboratively with other departments.

Ideal Fit:

• Strong executive support and communication abilities
• Highly organized
• Experienced in working in a fast-changing environment

Schedule:

• This position may work a 5/40 or 9/80 schedule

Selection Components:

• Application Evaluation: Applications will be accepted on a continuous basis with the first review date of August 27, 2026, or until 150 applications are received- whichever occurs first. Please apply immediately as this position may close at anytime.

Retirement: The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 8% (or half the normal cost, whichever is higher) of pay towards the retirement benefit.

Please review the online job specification for a more detailed description of essential duties.

Please review the online job specification for a more detailed description of specific qualifications.

A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

• Experience: Four or more years of increasingly responsible administrative, secretarial, and clerical experience. Government experience and experience working closely with senior management, boards, and commissions desirable.
• Education: Equivalent to graduation from high school. Additional coursework or training in office administration, business administration or a related field desirable.
• License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.