Grant Accountant II

Job Description

Job Description

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: Provides a broad spectrum of accounting functions and business practices that relate to the financial integrity of the District Office and SSVF Program. Individual will effectively establish and maintain accounting practices to ensure accurate and reliable data necessary for business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

• Reviews financial statements for reasonable content and form
• Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB).
• Assists Finance and Operations teams leadership and Grant Manager with pre-award budget development and performs post-award budget revision reporting for grants.
• Responsible for budgetary control and post award compliance with federal, state, local, and funder regulations.
• Responsible for processing client related accounts payable and reconciliation processes for local staff.
• Responsible for the invoicing and reconciliation processes related to drawdowns from funding agencies.
• Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.
• Reconciles and prepares monthly and quarterly financial grant reports in according to generally accepted accounting procedures.
• Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received.
• Maintains monthly performance and accountability for current and pending federal, state, local, foundation, and private grants.
• Attends monthly review meetings with the Finance Team.
• Assists the CFO & Financial Team with Grant Monitoring and Grant Audits.
• Communicate with faculty, staff, and outside contacts to provide financial and accounting information and support as needed.
• Maintain knowledge of internal control requirements.
• Perform other duties as assigned, including project and committee work.
• Cross train on other Finance / Business Office functions.
• Flexibility to take on new tasks as Business Office needs change.
• Completes audit schedules as assigned for the end of the year independent audit
• Prepares and deposits money into bank
• Reviews invoices for accuracy and completeness and enters into computer system
• Examines records of amounts due and makes sure invoices are paid according to terms
• Prepares special reports, documents, and records as needed
• Prepares electronic financial reports for Management Team and funders on a weekly and monthly basis for monitoring
• Assists with the year-end audit, as requested

OTHER RESPONSIBILITIES :

• Complies with all applicable training requirements
• Complies with all company safety, personnel and operational policies and procedures
• Complies with work schedule to ensure effective operations of Agency programs
• Contributes positively as a member of a productive and cooperative team
• Performs other duties as necessary to fulfill the Society of St. Vincent de Paul South Pinellas, Inc. Mission

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Able to speak, write and understand English
• Possess basic computer skills
• Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups
• Flexible work schedule including evenings, nights, weekends, and holidays
• Ability to set appropriate limits, work under deadlines and multi-task
• Ability to organize, prioritize, self-motivate, and deliver results
• Excellent communication and listening skills
• Possess strong work ethics
• Successfully pass Law Enforcement background screening
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
• Must have reliable transportation
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/Reaccreditation process
• Mission-driven attitude supplemented with integrity and passion
• Adherence to the highest ethical standards, personally and professionally
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
• Evidence of deep alignment with the Society of St. Vincent de Paul South Pinellas, Inc. Mission and Values
• This position requires a Level 2 background screening through the Florida Background Screening Clearinghouse. For more information on screening requirements, process, and disqualifying offenses, please visit the official Clearinghouse Education and Awareness website.

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Ability to handle multiple priorities, accept and respond to direction and guidance, and detail oriented
• Knowledge of basic clerical tasks and responsibilities
• Ability to accurately file alphabetically and numerically
• Ability to operate a telephone, PC, or other data entry devices
• Extensive knowledge of Access, Excel, Microsoft Word, and cloud-based accounting software
• Strong organizational, time management, and data management skills
• Proven ability to work effectively both individually and as part of a team
• Ability to multi-task and problem solve under pressure
• Ability to construct written correspondence with co-workers, vendors, etc., via e-mail, memos, or forms

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

• Bachelor’s degree preferably in Accounting or Finance
• At least 3 years’ experience working as an Accountant, preferably in Grant Accounting.
• Ability to manage financial workflow in a complex, high-volume environment.
• Proficiency in Microsoft Word, Excel, and cloud-based financial ERP system, preferably SAGE Intacct.

BENEFITS:

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long Term Disability
• 120 hours of PTO accrued biweekly starting at day 1 of employment
• 13 Paid Holidays to include Employee’s birthday and Date of Hire
• 403(b) with employer match up to 3%

GENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the job successfully. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation; standing, bending, reaching, lifting up to 40lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS : Must handle new and diverse work problems daily. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.

WORK ENVIRONMENT : Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.

The Society of St. Vincent de Paul South Pinellas, Inc. is an Equal Opportunity Employer.