Client Accounting Specialist I - AP (Tier II)

Job Description

Job Description

We are looking for a Client Accounting Specialist I - AP (Tier II) to join a payroll services organization in West Henrietta, New York. This Long-term Contract position supports client accounting operations by applying incoming payments, validating invoice support, and helping maintain accurate financial records in a high-volume environment. The role is well suited to someone who is highly organized, analytical, and comfortable working with detailed payment information while partnering with internal teams to resolve issues quickly.

Responsibilities:
• Apply incoming cash receipts to the appropriate client accounts and open invoices using remittance details and supporting records.
• Complete daily payment posting within established timelines to keep account activity current and accurate.
• Review invoice documentation for completeness and investigate exceptions, missing details, or mismatched information before processing.
• Coordinate with internal departments to obtain corrections, backup materials, and clarification needed to resolve account discrepancies.
• Analyze payment and account data to identify variances, reconcile records, and support accurate financial reporting.
• Maintain compliance with accounting procedures, internal controls, and company policies throughout all transaction processing activities.
• Assist in recognizing unusual transaction patterns during verification steps and escalate potential fraud concerns appropriately.• At least 2 years of experience in accounts receivable, with high-volume cash application experience preferred.
• High school diploma required.
• Working knowledge of core accounting concepts, especially those related to accounts receivable and payment posting.
• Proficiency with Microsoft Excel and familiarity with accounting software or financial systems.
• Demonstrated ability to process large volumes of payments with strong accuracy and attention to detail.
• Strong written and verbal communication skills for collaborating with clients and internal teams.
• Effective analytical, organizational, and time management skills, with the ability to work independently in a fast-paced setting.