Administrative Coordinator

Administrative CoordinatorThe Military Science Department (ROTC Army) recruits, trains and develops leadership skills in students as they prepare for service as U.S. Army Officers. The Administrative Coordinator assists with this mission by providing administrative office supervisory support to the department head, faculty, staff and students in the Military Science Department, including purchasing, budgeting, financial management, sponsored project administration, event coordination, facility scheduling, and other general administrative duties. This position works directly with Army ROTC active duty professors, federal civilian employees, and federal government contractors as the department's primary university liaison to the College of Liberal Arts and Human Sciences staff, Registrar's office, Bursar's office, Financial Aid Office, and other Virginia Tech colleges and departments; to also include Facilities, Surplus Property, Fixed Assets, Central IT, Network Infrastructure & Services, Office of Sponsored Programs, Hokie Passport Office, Parking Services, Naval and Air Force ROTC departments, the Virginia Tech Foundation and the Virginia Tech Corps of Cadets. Additionally, the Administrative Coordinator provides backup and assistance to other staff members in the department, provides school support for in-person and web-based inquiries about the department, and schedules faculty and student meetings, as necessary.Required QualificationsExperience providing administrative support in a professional office environmentExperience handling sensitive and confidential information and documents with discretionProficient in Microsoft Office applications, including Word, Excel, and OutlookExperienced in understanding, interpreting, and applying policies and procedures in a professional settingAble to work independently with minimal supervisionEffectively work and communicate with diverse groups of peopleStrong ability to prioritize responsibilities and manage multiple tasks simultaneouslySelf-motivated, responsible, and dependable professionalExcellent communication, customer service, and interpersonal skillsPreferred QualificationsExperience in office management and/or supervisory rolesWorking knowledge of university policies and proceduresExperience working in an academic environment and supporting studentsKnowledge of university formsExperience using the Virginia Tech Banner SystemKnowledge of the Family Educational Rights and Privacy Act (FERPA)Strong understanding of higher education administrative operations and student support servicesPay Band: 4Overtime Status: Non-Exempt: Eligible for overtimeAppointment Type: RegularSalary Information: Commensurate with experience: $50,000 to $55,000Hours per week: 40Review Date: 10/9/2026Additional Information: The successful candidate will be required to have a criminal conviction check.About Virginia TechDedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.If you are an individual with a disability and desire an accommodation, please contact Branden King at View email address on click.appcast.io during regular business hours at least 10 business days prior to the event.Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer