Administrative Personal Assistant

Job Description

Job Description

ADMINISTRATIVE / EXECUTIVE ASSISTANT

We are seeking a highly organized, proactive, and reliable Administrative / Executive Assistant to support our COO and office team. This role blends administrative, business, and personal support and requires discretion, urgency, and strong execution.

Role

Keep operations organized, communication clear, and priorities moving.

Responsibilities

• Manage COO schedule, meetings, and follow-ups
• Coordinate communication across office, PMs, and staff
• Support Accounts Payable, Accounts Receivable, and HR processes
• Track receivables and assist with collections/reporting
• Plan and organize projects with minimal guidance
• Run meetings (agenda, notes, action items, follow-through)
• Handle administrative and occasional personal tasks
• Maintain strong alignment across team and daily operations

What We Expect

• 2+ years in admin, executive assistant, or similar role
• Highly organized, detail-oriented, and process-driven
• Strong problem-solving with a “get it done” mindset
• Able to prioritize and execute in a fast-paced environment
• Clear communication and strong interpersonal skills
• Tech proficient (Google Sheets/Docs, email, task systems like Trello)
• Professional, trustworthy, and able to handle confidential information

Standard

Own tasks, follow through, and keep things moving without constant direction.

This role is for someone who steps in, takes ownership, and keeps the business running smoothly behind the scenes.